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To be followed up by FCPSU/SWD

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Report Form (Sample for Reference)

D. SIBLINGS

1) To be followed up by FCPSU/SWD

as the key worker 2) Followed up, at

the same time, by related

professionals and a core group

appointed on case merit (please draw reference from Paras. 11.69 to 11.71 of Chapter 11 and Chapter 12 of the Child Protection Guide)

Child Protection Case

Non Child Protection Case

Time-table for Child Care Centres (New Born to 1 year)

8:00 a.m. – 8:45 a.m.

Monday to Saturday

Admission Health Inspection

Toileting Free Play 8:45 a.m. – 6:00 p.m.

Monday to Friday 8:45 a.m. – 1:00 p.m.

Saturday

Feeding

 According to the food items and schedules detailed in paragraphs 6.3.1- 6.3.2 of Chapter 6

 Providing water / fruit juice between two feedings

Toileting (changing diapers, toilet training & washing)

 Whenever required

 Before and after feedings

 After play Sleep

 Babies’ needs for sleep vary with age. When babies grow, their hours of sleep gradually decrease.

 Babies generally should have 10 hours’ sleep at night. Apart from this, they need to take a short sleep in the morning and after lunch. The total no.

of hours of sleep required during daytime are as follows:

New born – about 10 hours

Before 6 months – about 4 to 5 hours 6 months to 1 year – about 3 hours Play

 Apart from sleep, feeding and toileting, it is necessary to provide play activities for babies to facilitate their all round development.

 Play activities include sensory training, gross motor / fine motor activities, music, story-telling, singing nursery rhymes, arts and crafts, toys, etc.

Appendix 18

Time-table for Child Care Centres (1 year to 2 years)

Monday to Friday Saturday

8:00 a.m. - 8:45 a.m. Admission

Health Inspection Toileting Free Play (Toys)

8:45 a.m. - 9:30 a.m. Breakfast

Toileting

9:30 a.m. - 10:15 a.m. Play

(Gross Motor Activities)

10:15 a.m. - 10:45 a.m. Toileting

Morning Snacks (Fruits) 10:45 a.m.- 11:30 a.m. Play

(Fine Motor Activities / Arts and Crafts / Music / Toys)

Play

(Interest Activities / Special Activities)

11:30 a.m. - 12:15 p.m. Toileting

Lunch 12:15 p.m. - 2:30 p.m. Toileting

Afternoon Nap

12:15 p.m.- 1:00 p.m.

Free Play (Toys) Discharge 2:30 p.m. - 3:15 p.m. Toileting

Play

(Gross Motor Activities) 3:15 p.m. - 4:00 p.m. Toileting

Afternoon Snacks 4:00 p.m. – 4:45 p.m. Play

(Story-telling / Nursery Rhymes / Conversation / Interest Activities)

Toileting 4:45 p.m. - 6:00 p.m. Free Play (Toys)

Discharge

Appendix 19

Ref: ED(SCH)K/1/84 (14) Government of the HKSAR Education and Manpower Bureau 30 June 2003

Education Bureau Circular No. 26/2003 (Formerly referred as EMB Circular No. 26/2003) Improved Teacher to Pupil Ratio in Kindergartens [Note: This circular should be read by –

1. Supervisors of All Kindergartens and Schools with Kindergarten Classes – for necessary action; and

2. Heads of Sections – for information ] Summary

This circular sets out the requirement of improving the overall teacher to pupil ratio in kindergartens to 1:15 starting from the 2003/2004 school year.

Details

2. To enhance the quality of kindergarten education and cater more effectively for the individual difference of pupils, the Government announced in the 2000 Policy Address to improve the teacher to pupil ratio in kindergartens to 1:15 by phases starting from the 2001/2002 school year.

3. With effect from the 2003/2004 school year, the minimum number of teachers required to be present and on duty in a kindergarten shall, in relation to the number of pupils present at any time in the kindergarten, be one teacher for every 15 pupils or part thereof. The method of calculating the minimum number of teachers required and some examples are illustrated at Appendix A.

Enquiries

4. For enquiries, please contact your School Development Officer.

Appendix 20

Appendix A Calculation and examples of the minimum number of teachers required

under the improved Teacher to Pupil Ratio with effect from the 2003/2004 school year

Calculation of the minimum number of teachers required

Total number of pupils present Minimum number of teachers required (N) =

15

If N includes a fraction, it should be rounded up to the next whole number. The principal of the kindergarten can be counted as one of the teaching staff and at least one teacher has to be present in a class.

Example A

Level Nursery Lower Kindergarten Upper Kindergarten Total

Classroom Permitted Accommodation

32 32 35 35 20 36 36 20 246

(8 classrooms)

No. of pupils present 32 32 35 35 12

(whole-day)

36 36 14

(whole-day)

232 (8 classes)

Minimum number of teachers required = 232

15 =16#

Example B

Level Nursery Lower Kindergarten Upper Kindergarten Total

Classroom Permitted Accommodation

10 10 10 30

(3 classrooms)

No. of pupils present 6 7 8 21

(3 classes)

Minimum number of teachers required = 21

15 =2# 3*

# rounded up to the next whole number

* the number required taking into account at least one teacher has to be present in a class

Ref: EMB(QA/KS)KE/8 Government of HKSAR

Education and Manpower Bureau

13 August 2003

Education Bureau Circular No. 28/2003 (Formerly referred as EMB Circular No. 28/2003)

Qualification Requirement for Newly Appointed Kindergarten Teachers

[Note: This circular should be read by –

1. Supervisors of All Kindergartens and Schools with Kindergarten Classes – for necessary action; and

2. Heads of Sections – for information]

Summary

This circular outlines the implementation arrangements of requiring all newly appointed kindergarten teachers to possess a Qualified Kindergarten Teacher (QKT) qualification as from 1 September 2003, the requirement of which has been announced in Administration Circular No. 27/2002 on “Qualifications and Training Requirements of Kindergarten Principals and Teachers”.

Details

2. With effect from 1 September 2003, all newly appointed kindergarten teachers are required to possess a QKT qualification or its equivalent. Serving untrained kindergarten teachers who have been issued a teaching permit before 1 September 2003 may continue to serve in respective kindergartens. However, they must obtain a QKT qualification or its equivalent, should they, on resignation or transfer, be re-appointed as teacher of another kindergarten.

3. To support the spirit of continuing education, serving untrained kindergarten teachers who are attending QKT training courses or have been admitted to QKT training courses in the immediate following school year would be allowed to take up

Appendix 21(A)

4. In light of the QKT qualification requirement, supervisors should ensure that new kindergarten teachers employed on or after 1 September 2003 should possess the required qualification. As kindergartens are required to employ 100% QKTs with effect from the 2004/05 school year, supervisors should arrange where necessary, their serving untrained teachers to attend relevant training courses as soon as possible.

Enquiry

5. For enquiries, please contact the Kindergartens and Support Section, Quality Assurance Division at 2892 6317 or 2892 5760.

Ms Jane CHENG

for Secretary for Education and Manpower

Ref: EDB(QA/KS)KE/38/1 Government of the HKSAR Education Bureau 28 July 2009

Education Bureau Circular No. 10/2009 Qualification and Training Requirement of

New Kindergarten Principals [Note: This circular should be read by

(a) Supervisors of Kindergartens/Kindergarten-cum-Child Care Centres and Schools with Kindergarten Classes - for action; and (b) Heads of Sections - for information]

Summary

This circular reminds supervisors of the qualification and training requirement of new principals of kindergartens/kindergarten-cum-child care centres and schools with kindergarten classes (KGs) pursuant to the implementation of the Pre-primary Education Voucher Scheme (PEVS). This circular supersedes EDB Circular No. 27/2002.

Background

2. EDB Circular No. 1/2007 dated 22 January 2007 on “New Initiatives in

Pre-primary Education”, available at

http://applications.edb.gov.hk/circular/upload/EMBC/EMBC07001E.pdf stipulates that with effect from the start of the 2009/10 school year, all new principals are required to have a degree in early childhood education (BEd(ECE)) or its equivalent, one-year relevant post-qualification experience and completed a certification course before their appointment, or exceptionally within the first year of their appointment with prior approval from EDB.

Details

3. The new requirement will apply to those who are to be appointed as KG

Appendix 21(B)

4. Supervisors are requested to note the above requirement. The list of approved courses is available for reference at EDB’s webpage at http://www.edb.gov.hk/attachment/tc/edu-system/preprimary-kindergarten/prepri mary-voucher/approved_course_list.pdf.

Enquiries

5. For enquiries, please contact the respective School Development Officers/

Pre-primary Services Officers.

Tony TANG

for Permanent Secretary for Education

Minimum Academic Qualification Requirement of Permitted Teacher (PT) (I) PT teaching pupils undergoing nursery and kindergarten education (Note 1):

(a) 5 subjects at Grade E in the Hong Kong Certificate of Education Examination , including both English Language (Syllabus A or B) and Chinese Language (Note 2) in not more than two sittings; or

(b) 5 subjects in the Hong Kong Diploma of Secondary Education Examination, including Level 2 in both English Language and Chinese Language and any combination of the following—

(i) Level 2 in New Senior Secondary subjects;

(ii) “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects); and

(iii) Grade E in Other Language subjects in not more than two sittings.

(II) PT teaching in a school offering other educational courses(Note 3) , e.g. tutorial, commercial, language and computer courses:

(a) 5 subjects at Grade E in the Hong Kong Certificate of Education Examination , including English Language (Syllabus B) or Chinese Language (Note 2) in not more than two sittings; or

(b) 5 subjects in the Hong Kong Diploma of Secondary Education Examination, including Level 2 in English Language or Chinese Language and any combination of the following—

(i) Level 2 in New Senior Secondary subjects;

(ii) “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects); and

(iii) Grade E in Other Language subjects in not more than two sittings.

Note :

1. In respect of the qualification requirement for newly appointed kindergarten teachers, please refer to the EDBC No.28/2003 for details.

2. For teacher registration purpose, Level 2 in English Language and Chinese Language attained in the 2007 to 2011 Hong Kong Certificate of Education Examination (HKCEE) are accepted as comparable to Grade

Appendix 22

Ref.: EDB(KGA)/KE/3/1 Government of the HKSAR Education Bureau 15 June 2017 Education Bureau Circular No. 6/2017

Collection of Application Fee and Registration Fee, Admission of Students and Provision of Information by Kindergartens

[Note: This circular should be read by-

(a) Supervisors and Heads of Kindergartens, Kindergarten-cum-Child Care Centres and Schools with Kindergarten Classes - for necessary action; and

(b) Heads of Sections - for information.]

SUMMARY

This circular informs kindergartens, kindergarten-cum-child care centres and schools with kindergarten classes (hereafter collectively referred to as KGs) of the arrangements in collecting application fee and registration fee, time for admission of students for the new school year and the obligation of providing information to parents. This circular supersedes Education Bureau (EDB) Circular No. 8/2016.

DETAILS

Application Fee and Registration Fee

2. According to regulation 61(1) of the Education Regulations, KGs must first obtain the written approval of the Permanent Secretary for Education (PSEd) before collections of or adjustments to application fee and registration fee are made.

3. This circular serves as the written permission of PSEd to KGs for the collection of the following types of fee from newly enrolled students/children with immediate effect:

Fees for Specific Purposes Approved Ceilings (a) Application fee $40

(b) Registration fee

(i) Half-day session $970 (ii) Whole-day session $1,570

Appendix 23

4. Collections of the above fees exceeding the approved ceilings specified in paragraph 3 require the prior approval of PSEd. In this connection, your attention is drawn to regulation 61(1) of the Education Regulations. Under Free Quality Kindergarten Education Scheme, participating KGs are not permitted to collect application fee and registration fee exceeding the approved ceilings specified in paragraph 3.

5. In applying for collection of application fees above the approved ceiling specified in paragraph 3 above, KGs are required to provide reasonable justifications and relevant supporting documents to EDB. EDB will take into account the operation of individual KGs and their justifications in considering the applications. Applications without reasonable justifications or clear information will be rejected. All approvals are valid for a period of three years. Should KGs wish to continue to collect application fees above the approved ceiling after the approval period, they are required to submit a new application. For KGs permitted to collect application fee exceeding the approved ceiling, they are required to keep records of income and expenditure properly, ensure transparency of the collection and abide by relevant monitoring measures. Please visit the EDB website (www.edb.gov.hk/KGApplicationFee) for application details.

6. This circular or approval letter in case of any other amount exceeding the approved ceilings approved by PSEd should be displayed on the school notice board or at some other prominent places in the school premises. KGs should refer to regulation 67 of the Education Regulations to ensure compliance with the necessary requirements.

7. A contravention of the Education Regulations on collection of fees will jeopardize the interest of students and shall be guilty of an offence1. KGs are required to take note of the content of regulations 101 and 102 of the Education Regulations in this regard.

8. When collecting the registration fee, KGs should follow the following provisos and make them clear to parents –

(i) The registration fee may be collected only when a place has been offered by the school to a student/child.

(ii) The registration fee must be refunded to any student/child who pays the registration fee and subsequently takes up the place within the first month of the school year concerned after receiving the first instalment of the school fee from the student/child, if any.

fees, KGs should comply with the rules and regulations promulgated in EDB Circular No. 16/2013.

(iv) Any student/child who has paid the registration fee when offered a school place but subsequently decides not to take the place shall be considered as having forfeited the fee.

Admission of Students

9. Some KGs have been admitting students of nursery classes for the next school year at the beginning of the school year. It is widely recognized by the kindergarten profession that early recruitment of students will create undue pressure on young children. Therefore, KGs should not start the recruitment procedure which involves nursery class applicants (e.g.

interviewing the children applicants) for the next school year earlier than November each year, so as to avoid any undesirable effect on young children.

Provision of Information

10. As required under section 86A(2) of the Education Ordinance, KGs shall include the registration number assigned by PSEd to the school in the advertisement they publish, including any leaflets to be distributed.

11. To enable parents to have a better understanding about the operation of the KGs and to make informed choices when choosing school for their children, KGs should take positive action to provide parents with the relevant school information in leaflets, notices and admission application forms, etc. The information should include, among others, basic information of the KG, estimated number of vacancies for application, approved school fees (or the proposed school fees if the new school fees are pending approval), other approved charges and a list of school items/paid services and their prices. If the prices of the school items/paid services for the new school year are not yet available, KGs should provide the prices for the existing or past school year for reference. A list of the relevant school information to parents is attached at Appendix for reference. For KGs joining the Free Quality Kindergarten Education Scheme, the admission application forms should be in both Chinese and English. English version of the relevant information should be available as appropriate.

ENQUIRY

12. For enquiries, schools may contact their respective School Development Officers/

Services Officers.

C S WOO

for Permanent Secretary for Education

Appendix List of School Information to be provided to Parents

(1) Name of kindergarten and registration number (2) Registered school address

(3) Total Permitted Accommodation

(4) Estimated number of vacancies for application for each class/course

(5) Amount of school fee (per instalment) of each class/course and number of instalments (if school fees for the new school year are not yet available, KGs should provide the proposed school fees for reference2)

(6) Participation in the Free Quality Kindergarten Education Scheme

(7) Other approved charges (e.g. application fee, registration fee and meal charges)

(8) List of school items sold and/or paid services provided with the price of each individual school item/service

(if the prices for the new school year are not yet available, KGs should provide the prices for the existing or past school year for reference)

(9) Other information:

(a) Total area of school premises (b) Number of registered classrooms (c) Teacher-to-pupil ratio

(d) Facilities (e) School website

(f) Means for enquiry (e.g. telephone number, fax number or email address)

Ref.: EDB(KGA)/KE/44/2 Government of the HKSAR Education Bureau

30 September 2013

Education Bureau Circular No. 16/2013 Collection of Fees, Sale of School Items and Provision of Paid Services in Kindergartens [Note: This circular should be read by-

(a) Supervisors and Heads of Kindergartens, Kindergarten-cum-Child Care Centres and Schools with Kindergarten Classes - for necessary action; and

(b) Heads of Sections - for information.]

SUMMARY

This circular recapitulates the prevailing rules and regulations on collection of fees in kindergartens, kindergarten-cum-child care centres and schools with kindergarten classes (hereafter collectively referred to as “KGs”), and sets out more detailed guidelines for the sale of school items and provision of paid services to students. Education Bureau (EDB) Circular No. 18/2000 is hereby superseded.

DETAILS

Collection of School Fees

2. As provided in the Education Regulations, no changes in the number of instalments and the amount of inclusive fees shall be made without the written approval of the Permanent Secretary for Education. KGs shall, therefore, collect school fees according to the approval as stated in the Fees Certificate issued by the EDB. KGs should keep conspicuously exhibited a Fees Certificate in the premises of the school. They should also inform parents of any approved amount in school fees or any approved alternate arrangement as soon as possible to avoid misunderstanding and complaints.

3. KGs are reminded that in principle, the school fees collected should cover all expenses directly related to the teaching and learning activities, school operation and maintenance of the education services of the KG. KGs should not charge parents separately

Appendix 24

for such expenses incurred on top of the school fees. The expenditure items which should be covered by school fees are listed at Appendix 1. The list has been uploaded onto EDB website (http://www.edb.gov.hk/attachment/en/edu-system/preprimary-kindergarten/about- preprimary-kindergarten/guidelines/items_covered_by_sch_fee_e.pdf) and will be reviewed as and when necessary.

Collection of Registration Fees and Application Fees

4. For the collection of registration fees and application fees, KGs should comply with the rules and regulations promulgated in EDB Circular No. 4/2014.

Sale of School Items and Provision of Paid Services

5. KGs may conduct trading operations at school for the sale of school items and provision of other paid services to students. To safeguard the interests of parents and students, KGs should observe the guidelines set out at Appendix 2 to ensure that trading operations are properly conducted and avoid any cause for complaint arising therefrom. The guidelines are

also available on EDB website

(http://www.edb.gov.hk/attachment/en/edu-system/preprimary-kindergarten/about-preprimary- kindergarten/guidelines/trading_guidelines_e.pdf) and would be updated as and when necessary. In particular, KGs’ attention is drawn to the following principles:

(a) No purchase of school items or acceptance of paid services should be compulsory.

KGs should inform parents in writing that the acquisition of such items or services is entirely voluntary;

(b) KGs should inform parents in writing the charges, quantity and description of each school item/ paid service to enable parents to make an informed choice for their children;

(c) The items to be sold or the services to be provided should be solely for teaching and learning purposes;

(d) Expenses on regular learning activities for all students as well as items such as students’ handbooks, attainment records, teaching aids, etc., which are necessary for the operation of the school, should be covered by the operating expenses. Parents should not be charged for these items;

(e) No profit should be generated from the sale of textbooks;

(f) Profit from the sale of school items and provision of paid services, if any, should not

ENQUIRY

For enquiries, KGs may contact their respective School Development Officers/

Services Officers.

Ms Hera CHUM

for Permanent Secretary for Education

Appendix 1

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