Appendix 1 Kindergarten Education Scheme (2022/23 School Year) Unit Subsidy Rates

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Appendix 1

Kindergarten Education Scheme (2022/23 School Year) Unit Subsidy Rates

The rates of unit subsidies per student per instalment for the 2022/23 school year are as follows:

Subsidy Rate of unit subsidy

($)

Rate of subsidy per instalment ($) in 10

instalments in 11

instalments in 12 instalments

Basic HD unit subsidy 36,910 3,691

1st instalment:

3,360;

remaining 10 instalments:

3,355

1st instalment:

3,085;

3,075

WD unit subsidy 47,980 4,798

1st instalment:

4,370;

4,361

1st instalment:

4,002;

3,998

LWD unit subsidy 59,060 5,906

1st instalment:

5,370;

5,369

1st instalment:

4,929;

4,921

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Appendix 2

Kindergarten Education Scheme (2022/23 School Year) Calculation of Subsidy in the Case of Student Transfer

Example 1 (refers to para. 3.3.1 of the Guidance Notes)

Example 2 (refers to para. 3.3.1 of the Guidance Notes)

Student W is transferred from KG A to another Scheme-KG, viz. KG B, in mid-Nov 2022.

KG A will receive student W’s subsidy from Aug to Nov 2022 and KG B will receive student W’s subsidy from Dec 2022 to Jul 2023.

Student X is transferred from KG B to another Scheme-KG, viz. KG A, in mid-Nov 2022.

KG B will receive student X’s subsidy from Sep to Nov 2022 and KG A will receive student X’s subsidy from Dec 2022 to Jul 2023.

KG A (starts from Aug with 12 fee instalments)

Aug 2022 Sep Oct Nov Dec Jan 2023

Feb Mar Apr May Jun

Jul Aug

KG B (starts from Sep with 11 fee instalments)

Feb Mar Apr May Jun

Jul Aug

KG A (starts from Aug with 12 fee instalments)

Feb Mar Apr May Jun

Jul Aug

Feb Mar Apr May Jun

Jul Aug X

B W A

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Example 3 (refers to para. 3.5 of the Guidance Notes)

Example 4 (refers to para. 3.6 of the Guidance Notes) KG A (starts from Aug

with 12 fee instalments) Aug 2022

Sep Oct Nov Dec Jan 2023

Feb Mar Apr May Jun

Jul Aug

Feb Mar Apr May Jun

Jul Aug Y

C

Student Y attends KG A in August, then is transferred from KG A to another Scheme-KG, viz. KG B, from Sep 2022.

KG A will receive student Y’s subsidy for Aug 2022 and KG B will receive student Y’s subsidy from Sep 2022 to Aug 2023.

KG A (starts from Sep with 10 fee instalments)

Feb Mar Apr May Jun

Jul Aug

Feb Mar Apr May Jun

Jul Aug Z

D

Student Z is transferred from KG A to another Scheme-KG, viz.

KG B, in Jul 2023.

KG A will receive student Z’s subsidy for a whole school year from Sep 2022 to Jun 2023 [i.e.

end of school year]. As such, KG B will not receive any subsidy for student Z.

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Appendix 3 Kindergarten Education Scheme (2022/23 School Year)

Arrangements of Subsidy Disbursement (1) Arrangements of disbursement of subsidy

Kindergartens (KGs) report via Form 1 to the Kindergarten Administration 2 Section of the Education Bureau (EDB) on or before the deadline in June their course start month and projected number of students eligible for subsidy at the beginning of the school year.

Aug (if applicable) to Oct:

Provisional Subsidy

EDB disburses provisional subsidy early each month in accordance with the projected enrolment of students eligible for subsidy at the beginning of the school year reported by KGs on Form 1.

Jun

Aug - Oct

Nov - Aug of the following year

KGs update the student attendance information in Aug (if the school year starts in Aug) and early Sep on or before the cut-off date in Sep via the “Common Log-On System” > “Student Information”

> “Input Student Information” function.

KGs report timely (within 7 days of case occurrence) cases of new intakes, change of course, dropouts or non-attendance for an entire month, if any, after the cut-off date in Sep via the “Common Log-On System” > “Student Information” >

“Update Student Information” function (if necessary, report by fax using the standard forms).

Nov to Aug of the following year:

(i) Provisional Subsidy

From Nov to the last month in the school year that the KG charges school fee, provisional subsidy is calculated upon the student information reported by KGs in the previous month and is disbursed early each month.

(ii) Subsidy Adjustment

The verification of student information will be conducted in November, March and August of the following year.

After verifying the student attendance information, underpayment or overpayment of subsidy will be adjusted afterwards.

KGs report timely (within 7 days of case occurrence) cases of new intakes, change of course, dropouts or non-attendance for an entire month, if any, via the “School Portal” > “Common Log-On System” >

“Update Student Information” function (if necessary, report by fax using the standard forms).

KGs download the summary of subsidy adjustment and student information report via the “Common Log-On System” for details of subsidy adjustment.

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(2) Illustration of disbursement of subsidy (based on the subsidy rates on Appendix 1)

Example 1: Scheme-KG A (WD course, starts the school year from August and collects tuition fee by 11 instalments)

Projected enrolment

(WD session)

Actual enrolment

after verification

(WD session)

Provisional subsidy received

(According to projected enrolment)

Subsidy entitled

(According to actual enrolment after verification)

Adjustment of subsidy after verification of student information Aug 2022 100 100 100 x $4,370 100 x $4,370

Sep ditto (based on Form 1)

101 100 x $4,361 101 x $4,361 Oct ditto (based

on Form 1) 101 ditto 101 x $4,361

Nov 101 102 101 x $4,361 102 x $4,361

Dec 102 102 102 x $4,361 102 x $4,361 1^st Adjustment Jan 2023 102 103 102 x $4,361 103 x $4,361

Feb 103 101 103 x $4,361 101 x $4,361

Mar 101 105 101 x $4,361 105 x $4,361

Apr 105 104 105 x $4,361 104 x $4,361 2^nd Adjustment

May 104 104 104 x $4,361 104 x $4,361

Jun 104 102 104 x $4,361 102 x $4,361

Jul Aug

Sep 3^rd Adjustment

Month Disbursement Procedures/

Calculation Method

Example 1: Scheme-KG A (WD course,

starts the school year from Aug and collects tuition fee by 11 instalments) Jun

2022

KGs report via Form 1 to the Kindergarten Administration 2 Section of EDB their course start month and projected no. of students eligible for subsidy at the beginning of the 2022/23 school year.

The projected number of students eligible for subsidy at the beginning of the school year is 100.

Aug 2022

KGs report student attendance information in Aug (if applicable) and Sep in the 2022/23 school year via the “Common Log-On System”.

Provisional subsidy for Aug

= subsidy amount for the instalment x no. of students (reported on Form 1) Provisional subsidy for Sep

= subsidy amount for the instalment x no. of students (reported on Form 1)

= $4,370 x 100

Provisional subsidy for Sep

= $4,361 x 100 Sep

2022

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Calculation Method

starts the school year from Aug and collects tuition fee by 11 instalments) Oct

2022

Provisional subsidy for Oct

= $4,361 x 100

Nov 2022

Provisional subsidy for Nov

= subsidy amount for the instalment x no. of students (reported in Oct)

= $4,361 x 101 Dec

2022

Provisional subsidy for Dec

= subsidy amount for the instalment x no. of students (reported in Nov)

1st adjustment of subsidy: KGs can download the summary of subsidy adjustment and student information report via the “Common Log-On System”.

= $4,361 x 102

Verification of student attendance information from Aug to Nov 2022:

Month 2022

Aug Sep Oct Nov Verified

No. of

students 100 101 101 102 Adjustment of subsidy

= (100-100) x $4,370 + [(101-100) + (101- 100) + (102-101)] x $4,361

Jan 2023

Provisional subsidy for Jan

= subsidy amount for the instalment x no. of students (reported in Dec)

= $4,361 x 102 Feb

2023

Provisional subsidy for Feb

= subsidy amount for the instalment x no. of students (reported in Jan)

= $4,361 x 103 Mar

2023

Provisional subsidy for Mar

= subsidy amount for the instalment x no. of students (reported in Feb)

= $4,361 x 101

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Calculation Method

starts the school year from Aug and collects tuition fee by 11 instalments) Apr

2023

Provisional subsidy for Apr

= subsidy amount for the instalment x no. of students (reported in Mar)

2nd adjustment of subsidy: KGs can download the summary of subsidy adjustment and student information report via the “Common Log-On System”.

= $4,361 x 105

Verification of student attendance information from Aug 2022 - Mar 2023:

Month

2022 2023

Aug -

Nov Dec Jan Feb Mar Verified

No. of

students ditto 102 103 101 105 If there is no change in the student attendance information from Aug to Nov 2022, the adjustment of subsidy

= [(102-102) + (103-102) + (101-103) + (105-101)] x $4,361

May 2023

Provisional subsidy for May

= subsidy amount for the instalment x no. of students (reported in Apr)

= $4,361 x 104 Jun

2023

Provisional subsidy for Jun

= subsidy amount for the instalment x no. of students (reported in May)

= $4,361 x 104 Jul

2023

Provisional subsidy for Jul (if applicable)

= subsidy amount for the instalment x no. of students (reported in Jun)

Provisional subsidy for Jul

= $0

Aug 2023

Provisional subsidy for Aug (if applicable)

= subsidy amount for the instalment x no. of students (reported in Jul)

Last adjustment of subsidy: KGs can download the summary of subsidy adjustment and student information report via the “Common Log-On System”.

= $0

Verification of student attendance information from Aug 2022 to Aug 2023:

Month 2022-2023

Aug-Mar Apr May Jun Jul- Aug Verified

No. of

students ditto 104 104 102 N/A If there is no change in the student attendance information from Aug 2022 to Mar 2023, the adjustment of subsidy

= [(104-105) + (104-104) + (102-104)] x

$4,361

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Example 2: Scheme-KG B (WD course, starts the school year from September and collects tuition fee by 12 instalments)

Projected enrolment

(WD session)

Actual enrolment

after verification

(WD session)

Provisional subsidy received

(According to projected enrolment)

Subsidy entitled

(According to actual enrolment after verification)

Adjustment of subsidy after verification of student information

Aug 2022 0 0 0 0

Sep 100 101 100 x $4,002 101 x $4,002

Oct ditto (based on Form 1)

102 100 x $3,998 102 x $3,998

Nov 102 103 102 x $3,998 103 x $3,998

Dec 103 104 103 x $3,998 104 x $3,998 1^st Adjustment Jan 2023 104 105 104 x $3,998 105 x $3,998

Feb 105 104 105 x $3,998 104 x $3,998

Mar 104 103 104 x $3,998 103 x $3,998

Apr 103 102 103 x $3,998 102 x $3,998 2^nd Adjustment

May 102 102 102 x $3,998 102 x $3,998

Jun 102 101 102 x $3,998 101 x $3,998

Jul 101 101 101 x $3,998 101 x $3,998

Aug 101 100 101 x $3,998 100 x $3,998

Sep 3^rd Adjustment

Calculation Method

Example 2: Scheme-KG B (WD course,

starts the school year from Sep and collects tuition fee by 12 instalments) Jun

2022 KGs report via Form 1 to the Kindergarten Administration 2 Section their course start month and projected no. of students eligible for subsidy at the beginning of the 2022/23 school year.

The projected number of students eligible for subsidy at the beginning of the school year is 100.

Aug 2022

KGs report student attendance information in Aug (if applicable) and Sep in the 2022/23 school year via the “Common Log-On System”.

= subsidy amount for the instalment x no. of students (reported on Form 1) Provisional subsidy for Sep

= $0

Provisional subsidy for Sep

= $4,002 x 100 Sep

2022

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Calculation Method

starts the school year from Sep and collects tuition fee by 12 instalments) Oct

2022

= $3,998 x 100 Nov

2022

= subsidy amount for the instalment x no. of students (reported in Oct)

= $3,998 x 102 Dec

2022

= subsidy amount for the instalment x no. of students (reported in Nov)

1st adjustment of subsidy: KGs can download the summary of subsidy adjustment and student information report via the “Common Log-On System”.

= $3,998 x 103

Verification of student attendance information from Aug to Nov 2022:

Month 2022

Aug Sep Oct Nov Verified

No. of

students N/A 101 102 103 Adjustment of subsidy

= (101-100) x $4,002+ [(102-100) +(103- 102)] x $3,998

Jan 2023

= subsidy amount for the instalment x no. of students (reported in Dec)

= $3,998 x 104 Feb

2023

= subsidy amount for the instalment x no. of students (reported in Jan)

= $3,998 x 105 Mar

2023

= subsidy amount for the instalment x no. of students (reported in Feb)

= $3,998 x 104

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Calculation Method

starts the school year from Sep and collects tuition fee by 12 instalments) Apr

2023 Provisional subsidy for Apr

= subsidy amount for the instalment x no. of students (reported in Mar)

2nd adjustment of subsidy: KGs can download the summary of subsidy adjustment and student information report”

via the “Common Log-On System”.

= $3,998 x 103

Verification of student attendance information from Aug 2022 - Mar 2023:

Month 2022 2023

Aug-

Nov Dec Jan Feb Mar Verified

No. of

students ditto 104 105 104 103 If there is no change in the student attendance information from Aug to Nov 2022, the adjustment of subsidy

= [(104-103) + (105-104) + (104-105) + (103-104)] x $3,998

May

2023 Provisional subsidy for May

= subsidy amount for the instalment x no. of students (reported in Apr)

= $3,998 x 102 Jun

2023 Provisional subsidy for Jun

= subsidy amount for the instalment x no. of students (reported in May)

= $3,998 x 102 Jul

2023 Provisional subsidy for Jul (if applicable)

= subsidy amount for the instalment x no. of students (reported in Jun)

Provisional subsidy for Jul

= $3,998 x 101 Aug

2023 Provisional subsidy for Aug (if applicable)

= subsidy amount for the instalment x no. of students (reported in Jul)

Last adjustment of subsidy: KGs can download the summary of subsidy adjustment and student information report via the “Common Log-On System”.

= $3,998 x 101

Verification of student attendance information from Aug 2022 to Aug 2023:

Month

2022-2023 Aug-

Mar Apr May Jun Jul Aug Verified

No. of students

ditto 102 102 101 101 100

If there is no change in the student attendance information from Aug 2022 to Mar 2023, the adjustment of subsidy

= [(102-103) + (102-102) + (101-102) + (101-101) + (100-101)] x $3,998

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Appendix 4 Kindergarten Education Scheme

Standard Forms ^Note for Reporting Changes of Information of Students with

“Registration Certificate for Kindergarten Admission” (Registration Certificate) or

“Kindergarten Admission Pass” (Admission Pass)

Event Form

Admission of new students

Form 2

 For KGs to report admission of new students Withdrawal of students Form 3

 For KGs to report students’ withdrawal from KGs

Students’ non-attendance for an entire month

Form 4

 For KGs to report students holding a “Registration Certificate for Kindergarten Admission” and with non- attendance for an entire month

Students’ change of course

Form 5

 For KGs to report students’ change of course Students’ renewal of

“Registration Certificate”

/ “Admission Pass”

number

Form 6

 For KGs to report the number of the new “Registration Certificate” / “Admission Pass”

Note: KGs have to report changes of student information via relevant functions of the “Common Log-On System”. In general, KGs do not need to use Forms 2, 3, 5 and 6. For cases of students’ non- attendance for an entire month, Form 4 should be used for reporting to EDB.

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Form 2

For KGs to report relevant information within 7 days after admitting new students

To : Kindergarten Administration 2 Section, EDB (Fax : 3691 8021)

Kindergarten Education Scheme (20 / School Year) Admission of New Students

This is to report admission of the following student. Relevant information is as follows:

Name of student (Chin) (Eng)

Course attended * Nursery (K1) / Lower Kindergarten (K2) /

Upper Kindergarten (K3) *AM / PM / WD Registration Certificate /

Admission Pass No.

First date of attendance in

this school year / / (dd/ mm/ yyyy) Signature of Principal：

Name of Principal：

Name of Kindergarten：

School No.-Location No. : School Chop

Name of Contact Person

(principal/senior teacher/others^*)：

Telephone： Fax :

Date：

* Please delete where inappropriate

Reply from the Kindergarten Administration 2 Section, EDB

To: Principal

The above is noted and the information of the student will be updated. For enquiries, please contact _____________________________at ________________.

Date: Kindergarten Administration 2 Section, EDB

Chop

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To: Kindergarten Administration 2 Section, EDB (Fax: 3691 8021)

Kindergarten Education Scheme (20 / School Year) Withdrawal of Students

This is to report withdrawal of the following student. Relevant information is as follows:

Course attended * Nursery (K1) / Lower Kindergarten (K2) /

Upper Kindergarten (K3) *AM / PM / WD Registration Certificate /

Admission Pass No.

Last date of attendance

in this school year / / (dd/ mm/ yyyy)

Signature of Principal：

Telephone： Fax :

Date：

*Please delete where inappropriate

To: Principal

Form 3

For KGs to report relevant information within 7 days after students’ withdrawal

Chop

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Form 4

For KGs to report students holding a Registration Certificate and with non-attendance for an entire month within 7 days after case occurrence

Kindergarten Education Scheme (20 / School Year) Student’s Non-attendance for an Entire Month

This is to report the following case of student’s non-attendance for an entire month. Relevant information is as follows:

Name of student: (Chinese) (English)

Registration Certificate No.:

Course attended: * Nursery (K1) / Lower Kindergarten (K2) /

Upper Kindergarten (K3) Session: * AM / PM / WD Month of non-

attendance: Month Year Has school fee

been paid for that month:

□ Yes, $

(*full school fee before deduction of subsidy / school fee after deduction of subsidy)

□ No Reason for Non-

attendance : □ Sick Leave □ Others (Please specify):

□

Our kindergarten will not apply for subsidy in respect of the above non-attendance case.

□

Our kindergarten will apply for subsidy in respect of the above non-attendance case. The certified copy of supporting documents and the Registration Certificate of the above student *are/ will be provided as soon as possible for EDB’s consideration.^Note

Note: For a Scheme-KG to be disbursed with subsidy for a month, an eligible student studying in that KG must have attended classes in that month. In general, if students have been absent from school for an entire month (i.e. absent for all school days of a specific month), subsidy in respect of the student for that month would not be disbursed to the KG concerned; parents are required to pay full school fees before deduction of subsidy under the Scheme as shown on the “Fees Certificate” of the KG to which the child is admitted. If there are any special circumstances (e.g. absence due to illness for the entire month), upon receipt of justifications and documentary proof (covering all school days of the absent month) from parents, schools may apply to the EDB for subsidy. Each case would be considered on its individual merits. However, if the whole-month absence of students involves touring, disbursement of subsidy for these cases would not be considered.

Signature of Principal : Name of Principal :

Name of Kindergarten :

School No.–Location No. : School Chop

Name of Contact Person :

(*principal/senior teacher/others)

Telephone : Fax : ：

Date :

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Form 5

For KGs to report information within 7 days of students’ change of course

Kindergarten Education Scheme (20 / School Year) Student’s Change of Course

This is to report the change of course of the following student. Details are as follows:

Name of student (Chin) (Eng) Registration Certificate /

Admission Pass No.

New Course to attend *Nursery (K1) / Lower Kindergarten (K2) /

Upper Kindergarten (K3)

*AM / PM / WD Last Date of Attendance

in Former Course / / (dd/ mm/ yyyy) Effective Date of

Attendance in New

Course / / (dd/ mm/ yyyy) Signature of Principal：

Telephone： Fax :

Date：

To: Principal

Date: Kindergarten Administration 2 Section, EDB Chop

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Form 6

For KGs to report the new certificate number within 7 days of receipt of the new Registration Certificate / Admission Pass from students (re-issue, renew valid certificate etc.)

To: Kindergarten Administration 2 Section (Fax: 3691 8021)

Kindergarten Education Scheme (20 / School Year) Renewal of Registration Certificate / Admission Pass

This is to report receipt of the original of the new Registration Certificate / Admission Pass of the following student. Relevant information is as follows:

Course attended *Nursery (K1) / Lower Kindergarten (K2) /

Upper Kindergarten (K3) *AM / PM / WD New Registration

Certificate / Admission

Pass No.

Signature of Principal：

Telephone： Fax :

Date：

To: Principal

Chop