Student Matters

Supervisor of the school and one other manager authorised by the Incorporated Management Committee of the school.

(e) The Incorporated Management Committee is required to appoint an accountant, who should be a certified public accountant (practising) as defined in the Professional Accountants Ordinance (Cap.

50), as the auditor.

Section 40BB, Education Ordinance

(f) The auditor must audit the financial statements as stated at (c) above and report whether the financial statements present fairly the financial performance of the Incorporated Management Committee during the accounting year and the financial position at the end of the year, subject to such qualification, if any, as he thinks fit.

(g) The audited financial statements together with the report of the auditor shall be submitted to the Permanent Secretary within 6 months after the year end date of the school.

Section 40BB, Education Ordinance

(h) An aided school shall not make any provision in its accounts for depreciation. Expenditure in respect of a capital asset shall be debited to the relevant capital asset account and shall not be debited to an income and expenditure account.

(updated on 1 September 2017)

New 14.6 Compliance with Public Accounting Procedures for Procurement of Stores and Equipment

It is the responsibility of the Incorporated Management Committee to ensure that its school and staff conform to the requirements and prescribed procedures governing the procurement of services, stores and equipment for public and subvented organisations. As such, the Incorporated Management Committee should put in place a procurement policy abiding by the principles of transparency, fairness and competitiveness in the school.

School Administration Guide

Source Reference

Revised [COA(Sec) / (Pri) – s.43

& Appendix 1; COA(Sp) – s.48 &

Appendix 1]

The Incorporated Management Committee is required to ensure that its school:

(a) admits students in accordance with the admission policies which are regulated and promulgated by the Education Bureau from time to time;

Section 74, Education Ordinance

(b) enrols all the students allocated by the Education Bureau through the allocation systems that are being enforced;

School Administration Guide

(c) admits a child to fill an available vacant place who is:

(i) served with an attendance order by the Permanent Secretary; or

(ii) referred by the Permanent Secretary for placement; and

(d) maintains a system of records giving details of each student in a form approved by the Permanent Secretary and such record should give particulars of students entering and leaving the school.

(updated on 1 September 2009)

However, the principal of special school should ensure that children admitted to his school are genuinely in need of and will benefit from the type of special education the school provides.

15.2 Suspension and Expulsion of Students

Revised [COA(Sec) – s.44 &

Appendix 1;

COA(Pri) – s.45 &

Appendix 1;

COA(Sp) – s.49 &

Appendix 1]

(a) As a general principle, students admitted into an aided school should normally be allowed to complete the full course of that school. Students must not be expelled solely on the ground that they are academically weak. When action to expel a student has to be considered, the Incorporated Management Committee and school should also observe that:

Education Regulation 96

(i) students admitted into an aided primary school should be allowed to complete the six-year course; and

(ii) students admitted into an aided secondary

school in the junior secondary course (Secondary 1-3) must not be expelled under the age of 15 years.

(updated on 1 September 2010)

(b) No student should be expelled without substantiated reasons and proper warnings and notice to parents, and without the approval of the Permanent Secretary if a student is aged under 15.

(c) While Incorporated Management Committees as well as principals are expected to be prudent in exercising their authority over the suspension and expulsion of students, the Permanent Secretary may, in accordance with the authority vested with him in the Education Regulations, regulate and intervene in such matters as he determines appropriate.

Education Regulation 96

15.3 School Days and School Holidays

[COA(Sec) – Appendix 1;

COA(Pri) – Appendix 1;

COA(Sp) – Appendix 1]

(a) The Incorporated Management Committee is required to send to the Permanent Secretary before 15 August each year notice of all holidays intended to give in the coming school year, including any special holidays given in honour of any particular event, and of all dates on which the usual work of the school will be suspended.

Education Regulation 79

New (b) In approving school calendars, the Incorporated Management Committee should consider the interests of students, teachers and other stakeholders, and bear in mind that the quality of learning and the maximisation of learning time are equally important.

EDBC 7/2005 School Administration Guide

15.4 Repetition and Progression of Students

Revised [COA(Sec) – s.45;

COA(Pri) – s.46]

(a) School is expected to consider the best interest of students when exercising its authority in repeating students and to observe the maximum rate of repetition as prescribed by the Permanent Secretary from time to time.

Revised

[COA(Pri) – (b) No students in an aided primary school should be allowed to take more than seven years to complete

Source Reference

s.44] the six-year course, except with the approval of the

Permanent Secretary.

(updated on 1 September 2009)

(c) Schools for children with hearing impairment, physical disability, intellectual disability, and visual impairment cum intellectual disability are provided with a pre-set quota to allow students to extend their years of study in these schools. In arranging students with such a need and valid reasons to extend their years of study, these schools are required to put in place a proper mechanism and exercise school-based professional judgement based on the objective criteria jointly set between the Education Bureau and the special school sector.

(updated on 1 September 2010)

EDBC 3/2010

15.5 Secondary School Places Allocation System, Secondary Four Placement Mechanism and Hong Kong Diploma of Secondary Education Examination

The Incorporated Management Committee is required to ensure that

Revised [COA(Pri) – Appendix 1]

(a) all primary 6 students of an aided primary school should be presented for the allocation of secondary school places through the Secondary School Places Allocation System except as otherwise the Permanent Secretary may approve;

Revised [COA(Sec) – Appendix 1]

(b) with the implementation of the new academic structure as from the 2009/10 school year,

(i) students admitted into an aided secondary school should normally be able to complete Secondary 1-6 in the same school to ensure continuity of learning;

(ii) for exceptional cases where individual schools cannot provide sufficient Secondary 4 places for all of their own students, the Secondary 3 students should be presented for central placement under Secondary Four Placement Mechanism;

(c) all students in Secondary 6 of an aided secondary school under the new academic structure should be presented for the Hong Kong Diploma of Secondary Education Examination except as the Permanent Secretary may otherwise determine.

Revised [COA(Sp) – Appendix 1]

However, principals of aided special schools may exercise their discretion in exceptional cases of not presenting a student in Secondary 6 for the Hong Kong Diploma of Secondary Education Examination with prior approval from the Permanent Secretary.

(updated on 1 September 2010)