Major Repairs Grants for items costing $3,000 or above I. For estate schools
1. Requests for subsidy towards the cost of items in respect of internal/external/structural repair works costing $3,000 or above must be submitted to the Education Bureau via the appropriate channel as detailed in the call circular issued annually to schools. The completed applications should reach the Education Bureau not later than the specified date each year.
2. In making their application of works, schools will have to specify the location and details of works to be done without giving the estimated costs and state the reasons why the work requests are needed.
3. Applications will be vetted by the term consultants appointed by the Education Bureau. The term consultants will conduct a technical vetting of schools’ application, i.e. categorizing the work type, providing recommendations on the estimated costs and providing comments as necessary on the technical aspects of the works proposed by the schools to the Architectural Services Department (for external/structural repairs works) and Education Bureau (for internal repairs works) for consideration.
4. Subject to the availability of funds, the Education Bureau will inform schools of the approved projects.
5. For schools with approval given, the term consultants appointed by the Education Bureau will liaise with individual schools to arrange for the works programme.
6. Requests for subsidy in respect of major internal repairs which have not been included in the Estimates will not normally be considered unless they are of an emergency or unforeseen nature.
7. All repairs works will be carried out by maintenance term contractors supervised by the term consultants appointed by the Education Bureau.
8. For items involving works in a non-school portion, the school should state clearly when submitting the application. Normally, the term consultants will not be responsible for any works in non-school portion which is separately identifiable from the school portion. The term consultants will only undertake works in a non-school portion when it is inseparable from the school portion at which approved repair works are to be carried out. Prior to commencement of works in the non-school portion, the school is required to agree in writing the scope of works and to pay the necessary costs with an on-cost at prevailing rate charged for the works in the non-school portion.
Note
All School Management Committees, as building tenants, should be responsible for the safety and soundness of their buildings. The term consultant appointed by the Education Bureau, acting in its role as works agent, would be responsible only for the sufficiency of the actual repair work projects undertaken by them.
(updated on 1 September 2016)
CODE OF AID FOR PRIMARY SCHOOLS
II. For non-estate schools
1. Requests for subsidy towards the cost of items in respect of internal/external/structural repair works costing $3,000 or above must be submitted to the Education Bureau via the appropriate channel as detailed in the call circular issued annually to schools. The completed applications should reach the Education Bureau not later than the specified date.
2. In making their application of works, schools will have to specify the scope of works to be done without giving the estimated costs and state the reasons why the work requests are needed.
3. Applications will be vetted by the term consultants appointed by the Education Bureau. The term consultants will conduct a technical vetting of schools’ application, i.e. categorizing the work type, providing recommendations on the estimated costs and providing comments as necessary on the technical aspects of the works proposed by the schools to the Education Bureau for consideration.
4. Subject to the availability of funds, the Education Bureau will inform schools of the approved projects.
5. For schools with approved projects costing $2 million or below, the term consultants appointed by the Education Bureau will approach individual schools direct to discuss the details and arrange for the works programme. For approved projects of estimated cost exceeding $2 million each, the professional officers of the Architectural Services Department will then approach individual schools to arrange for the works programme.
6. Requests for subsidy in respect of major repairs which have not been included in the Estimates will not normally be considered unless they are of an emergency or unforeseen nature.
7. For items involving works in a non-school portion, the school should state clearly when submitting the application. Normally, the term consultants/Architectural Services Department will not be responsible for any works in non-school portion which is separately identifiable from the school portion. The term consultants/Architectural Services Department will only undertake works in a non-school portion when it is separable from the school portion at which approved repair works are to be carried out. Prior to commencement of works in the non-school portion, the non-school is required to agree in writing the scope of work and to pay the necessary costs with an on-cost at prevailing rate charged for the works in the non-school portion.
(updated on 1 September 2016)
Deed of Covenant
8. Where capital works exceeding $0.5 million is to be carried out in school buildings erected on private land, the trustees or legal representatives of the sponsors must execute under seal and register by Memorial in the Lands Department a Deed of Covenant which shall contain such provisions as the Permanent Secretary may require, and shall in particular provide the following:
(a) That the premises will be used solely for approved educational purposes or other purposes approved by the Permanent Secretary.
CODE OF AID FOR PRIMARY SCHOOLS
(b) That the school will be managed in accordance with the Education Ordinance and its subsidiary legislation and the Code of Aid for Primary School.
(c) That if the sponsor should at any time desire to be released from the foregoing obligations, or if for any reason the school ceases to be accepted by the Permanent Secretary as an aided school, the sponsor may be required to repay the whole amount of grant to the Government or an equitable proportion of such grant as assessed by the Government.
(d) That in the event of any breach or non-performance of any of the terms, covenants and conditions contained in the Deed of Covenant, it shall be lawful for the Government to re-enter upon the lot and the school without the payment of any compensation whatsoever.
CODE OF AID FOR PRIMARY SCHOOLS
Appendix 18