CODE OF AID FOR PRIMARY SCHOOLS
Appendix 19
CODE OF AID FOR PRIMARY SCHOOLS
(c) recommendations for clearing the loss and any action considered necessary to prevent a similar occurrence.
7. Supervisor/Head of school is required to certify in each case that no fraud, suspected fraud, negligence or violation of an important point of principle is involved.
8. Based on the reports of the school and the result of investigation by the Police and officers concerned, the estimated cost of replacement of furniture and equipment lost will be assessed, with the recommendation by the relevant officer, which will form the basis for determining the amount of subsidy to be paid to the school by the Government.
9. The full cost of loss will be paid to schools on the basis of the approved tendered cost or the actual cost, whichever is lower.
10. However, once the amount of subsidy is determined and approved, the school authority will be advised to proceed with the purchase of furniture and equipment for replacement in accordance with the standard tendering procedures.
Security Measures
11. Supervisors of aided schools should take necessary security measures to protect the schools' assets against all perils mentioned above. Special attention should be paid to security measures against theft, burglary or robbery, particularly for movable assets such as cash and equipment.
12. Supervisors are reminded that petty cash (Government portion and school portion, if any) kept in schools should not exceed the limits prescribed in the Circular currently in force. In case there is a claim of loss in petty cash caused by the aforesaid perils, the amount of claim should be the actual amount lost or the prescribed limit, whichever is lower. It is also advisable that collections and payments should be made through bank accounts as far as possible to minimise the risk of cash losses. Cash collections, if any, should be banked as soon as practicable to reduce the risk of keeping or transporting cash in large sums.
13. When it is necessary to transport cash, the following security measures are suggested : (a) If the amount exceeds $5,000 but is less than $10,000, two persons are required to
escort the cash.
(b) If the amount exceeds $10,000, commercial security guards should be hired.
CODE OF AID FOR PRIMARY SCHOOLS
INDEX
TOPIC SECTION (S)/APPENDIX (A)
Accepting donations S.17
Accounts of private section S.73
Accounts, school S.66-S.69
Administration Grant/Revised Administration Grant S.20, A.2B
Administrative Guide A.1
Admission, pupils S.43, A.1
Allowances A.3
Appointment, additional managers S.4
Appointment, additional posts for specialised teaching A.2A
Appointment, Primary School Assistant Social Work Officers S.50-S.53, S.58, A.2A, A.4/Attachment M
Appointment, clerical staff S.33, A.4/Attachment O
Appointment, educational psychologists S.50-S.53, A.2A, A.4/Attachment J-K
Appointment, school-based speech therapists S.50-S.53, S.58, A.2A, A.4/Attachment L
Appointment, school executive officers S.50, S.52-S.53, S.58, A.2A,
A.4/Attachment N
Appointment, head S.50(a), A.4/Attachment A-C
Appointment, janitor staff S.20, A.2B
Appointment, primary school curriculum leader A.2A
Appointment, senior teacher post of English A.2A, A.5
Appointment, teacher librarian A.2A
Appointment, teaching staff S.50-S.54, A.2A, A.4/Attachment A-I
Audited accounts, submission S.70-S.71
Block Insurance Policy S.42
Building Grants A.18
Calculation of Administration Grant/Revised Administration Grant A.2B
Calculation of Salaries Grant S.19
Charging Subscriptions (Tong Fai) S.14(a)
Chest X-ray examination S.51
Class structure S.12(b)
Clerical staff, appointment S.20, S.33, A.2B
Collection of Subscriptions (Tong Fai) S.15
Composite Furniture and Equipment Grant S.8(a), S.37, A.15
Conditions for promotion S.60-S.61, A.5
Conditions of appointment, clerical staff A.2B, A.4/Attachment O
Contract of service, teaching staff S.55
Curriculum and Time-table A.1
Damage, settlement of claims S.42, A.19
Dismissal, teaching staff S.57(g), A.6-A.7
Dismissal/termination of appointment of a teacher S.57, A.6-A.7
Donations, acceptance S.17
Educational psychologists, appointment S.50-S.53, S.58, A.2A, A.4/Attachment J-K
Educational psychologists, chest X-ray examination S.51
Educational psychologists, increments for experience S.25
Educational psychologists, maternity leave S.26(a), A.10
Educational psychologists, medical examination S.51
Educational psychologists, no-pay leave S.28
Educational psychologists, paid annual leave S.34(a), A.11A
Educational psychologists, paid leave to serve as jurors S.26(b)
CODE OF AID FOR PRIMARY SCHOOLS
Educational psychologists, paid study leave S.27
Educational psychologists, paternity leave S26(a), S34(e), A.9
Educational psychologists, promotion S.61, A.4/Attachment J-K, A.5
Educational psychologists, qualifications for appointment S.53, A.4/Attachment J-K
Educational psychologists, retirement S.59(a-b)
Educational psychologists, Salaries Grant S.19
Educational psychologists, salary scales A.3
Educational psychologists, sick leave S.26(a), A.9
Educational psychologists, special tuberculosis leave S.26(a), A.9
Employment, supply teachers S.31, A.3
Employment, temporary clerk S.34(d)
Employment, temporary replacements S.32
Expansion of aided schools S.12(a)
Expenditure of school income S.16
Fees S.13-S.14
Furniture & Equipment, tender A.16
Furniture & Equipment, non-recurrent grants A.16
Grants S.7-S.8
Head, appointment S.50(a), A.4/Attachment A-C
Head, paid study leave S.30
Increments for experience S.24-S.25
Initial grant for school-based psychological service S.39(b)
Initial grant for Enhanced School-based Speech Therapy Service S.39(c)
Insurance S.42
Janitor staff, appointment S.20, A.2B
Letting of premises S.18
Major Repairs, non-recurrent grants A.17
Maternity leave, clerical staff paid out of Salaries Grant S.34(c), A.12 Maternity leave, Primary School Assistant Social Work Officers, educational
psychologists, school-based speech therapists, school executive officers, teachers S.26(a), A.10 Medical examination, Primary School Assistant Social Work Officers, educational
psychologists, school-based speech therapists, teachers
S.51
No-pay leave, Primary School Assistant Social Work Officers, educational
psychologists, school-based speech therapists, school executive officers, teachers S.28
Non-recurrent and Capital Grants S.8(b), S.39-S.40, A.16, A.17, A.18
Non-teaching staff, Provident Fund S.65
Notice on termination of service, teaching staff S.57(a-e)
Operating Expenses Block Grant S.8(a), S.36, A.14
Outside duties S.63
Paid annual leave, educational psychologists S.34(a), A.11A
Paid annual leave, school-based speech therapists S.34(a), A.11B
Paid annual leave, Primary School Assistant Social Work Officers S.34(a), A.11C
Paid annual leave, school executive officers S.34(a), A.11D
Paid annual leave, clerical staff paid out of Salaries Grant S.34(a), A.11E
Paid study leave, head S.30
Paid study leave, Primary School Assistant Social Work Officers, educational
psychologists,school-based speech therapists,school executive officers, teachers S.27
Paid sick leave, clerical staff paid out of Salaries Grant S.34(b)
Payment of Salaries S.22-S.23, A.8
Payment of Salaries Grant S.19
Premises, letting S.18
Primary School Assistant Social Work Officers, appointment S.50-S.53, S.58, A.2A, A.4/Attachment M Primary School Assistant Social Work Officers, chest X-ray examination S.51
Primary School Assistant Social Work Officers, increments for experience S.25
CODE OF AID FOR PRIMARY SCHOOLS Primary School Assistant Social Work Officers, maternity leave S.26(a), A.10
Primary School Assistant Social Work Officers, medical examination S.51
Primary School Assistant Social Work Officers, no-pay leave S.28
Primary School Assistant Social Work Officers, paid annual leave S.34(a), A.11C Primary School Assistant Social Work Officers, paid leave to serve as jurors S.26(b) Primary School Assistant Social Work Officers, paid study leave S.27
Primary School Assistant Social Work Officers, paternity leave S26(a), S34(e), A.9 Primary School Assistant Social Work Officers, qualifications for appointment S.53, A.4/Attachment M
Primary School Assistant Social Work Officers, retirement S.59(a-b)
Primary School Assistant Social Work Officers, Salaries Grant S.19 Primary School Assistant Social Work Officers, salary scales A.3 Primary School Assistant Social Work Officers, sick leave S.26(a), A.9 Primary School Assistant Social Work Officers, special tuberculosis leave S.26(a), A.9
Primary School Master/Mistress Grade Structure A.2A
Private section, accounts S.73
Probationary period, teachers S.56
Procedures, Non-recurrent and Capital Grants S.39(a)-S.40, A.16, A.17, A.18
Promotion, educational psychologists S.61, A.4/Attachment J-K, A.5
Promotion, teachers S.60, A.4-A.5
Provident Fund, non-teaching staff S.65
Provident Fund, teachers S.64, A.13
Pupils, admission S.43, A.1
Pupils, suspension and expulsion S.45, A.1
Qualifications for appointment, educational psychologists S.53, A.4/Attachment J-K Qualifications for appointment, school-based speech therapists S.53, A.4/Attachment L Qualifications for appointment, Primary School Assistant Social Work Officers S.53, A.4/Attachment M Qualifications for appointment, school executive officers S.53, A.4/Attachment N
Qualifications for appointment, teachers S.53, A.4/Attachment A-I
Recurrent Grants S.8(a)
Reduction of Grants S.10
Refund of Grants S.10(c), S.11, S.74
Regrading of staff S.60
Rent and Rates Grant S.38
Resignation, teachers S.57(d-e)
Retirement, clerical staff paid out of salaries grant S.59(c)
Retirement, Primary School Assistant Social Work Officers, educational
psychologists,school-based speech therapists, school executive officers, teachers S.59(a-b)
Revised Administration Grant/Administration Grant S.20, A.2B
Salaries Grant S.19
Salaries, payment S.22-S.23, A.8
Salary Scales and Allowances A.3
School Accounts S.66-S.69
School premises, use S.48
School-based speech therapists, appointment S.50-S.53, S.58, A.2A, A.4/Attachment L
School-based speech therapists, chest X-ray examination S.51
School-based speech therapists, increments for experience S.25
School-based speech therapists, maternity leave S.26(a), A.10
School-based speech therapists, medical examination S.51
School-based speech therapists, no-pay leave S.28
School-based speech therapists, paid annual leave S.34(a), A.11B
School-based speech therapists, paid leave to serve as jurors S.26(b)
School-based speech therapists, paid study leave S.27
School-based speech therapists, paternity leave S26(a), S34(e), A.9
CODE OF AID FOR PRIMARY SCHOOLS School-based speech therapists, qualifications for appointment S.53, A.4/Attachment L
School-based speech therapists, retirement S.59(a-b)
School-based speech therapists, Salaries Grant S.19
School-based speech therapists, salary scales A.3
School-based speech therapists, sick leave S.26(a), A.9
School-based speech therapists, special tuberculosis leave S.26(a), A.9
School Executive Officers, appointment S.50, S.52-S.53, S.58, A.2A,
A.4/Attachment N
School Executive Officers, increments for experience S.25
School Executive Officers, maternity leave S.26(a), A.10
School Executive Officers, no-pay leave S.28
School Executive Officers, paid annual leave S.34(a), A.11D
School Executive Officers, paid leave to serve as jurors S.26(b)
School Executive Officers, paid study leave S.27
School Executive Officers, paternity leave S26(a), S34(e), A.9
School Executive Officers, qualifications for appointment S.53, A.4/Attachment N
School Executive Officers, retirement S.59(a-b)
School Executive Officers, Salaries Grant S.19
School Executive Officers, salary scales A.3
School Executive Officers, sick leave S.26(a), A.9
School Executive Officers, special tuberculosis leave S.26(a), A.9
Senior Teacher Post of English A.2A, A.5
Settlement of claims, damage S.42, A.19
Sick leave, Primary School Assistant Social Work Officers, educational psychologists,
school-based speech therapists, school executive officers, teachers S.26(a), A.9 Special tuberculosis leave, Primary School Assistant Social Work Officers,
educational psychologists, school-based speech therapists, school executive officers, teachers
S.26(a), A.9
Special leave, paid S.29
Staff establishment S.21, A.2
Storms and heavy persistent rain A.1
Submission of audited accounts S.70-S.71
Subscriptions (Tong Fai), charge S.14(a)
Subscriptions (Tong Fai), collection S.15
Subscriptions (Tong Fai), transfer S.14(b), S.72
Subsidised Schools Provident Fund S.64, A.13
Supply teachers, employment S.31, A.3
Suspension and expulsion, pupils S.45, A.1
Suspension, teachers S.57(f)
Teaching practice arrangements S.47
Teaching staff, appointment S.50-S.54
Teaching staff, chest X-ray examination S.51
Teaching staff, contract of service S.55
Teaching staff, dismissal S.57(g), A.6-A.7
Teaching staff, increments for experience S.24
Teaching staff, maternity leave S.26(a), A.10
Teaching staff, medical examination S.51
Teaching staff, no-pay leave S.28
Teaching staff, notice on termination of service S.57(a-e)
Teaching staff, outside duties S.63
Teaching staff, paid leave to serve as jurors S.26(b)
Teaching staff, paid study leave S.27
Teaching staff, paternity leave S26(a), A.9
Teaching staff, probationary period S.56