SCH/104
9. Viewing and Copying of Approved Plans and Related Documents
Appendix 5a
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.50
Appendix 5b
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.51
List of Unauthorized Building Works Affecting Public Safety
The following unauthorized building works in school premises may constitute a risk to the safety of staff, teachers and students. Applicants are strongly advised to effect removal of such works before submitting an application:
1. Unauthorized rooftop/flat roof/yard structures forming part of the school premises.
2. Structures on or suspended from approved canopies including air-conditioning/mechanical plants and signboards.
3. Unauthorized canopies/projections/signboards over pavements or common areas3. [Exception (i) : Decorative shopfront projections/extensions, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, projecting not more than 150mm beyond the building line]
[Exception (ii) : Shopfront overhead projections, which do not consist of stone, tiles, glass or cement mortar and are not constructed of concrete, projecting not more than 600mm beyond the building line and having a minimum vertical clearance of 2.5m and not accommodating any air-conditioning plants]
[Exception (iii) : Canopies, which do not consist of stone, tile, glass or cement mortar and are not constructed of concrete, projecting not more than 500mm from the external wall of building and having a minimum vertical clearance of 2.5m.]
[Exception (iv) : Retractable canopies over flat roofs, main roofs or yards, where to be covered not designated as a place for means of escape or refuge, projecting from the external wall of building not more than 2m when fully extended and not more than 500mm when retracted, having a height of not exceeding 2.5m from the floor level, and no part of the canopies/ awnings projects beyond the edge of the roof/ flat roof]
3 Erection of canopy, erection of wall signboard and erection of metal supporting frame for an air-conditioning unit or any associated duct from external wall of building may be the DEW subject to fulfilment of certain requirements which can be carried out without prior approval and consent from the BD nor following the simplified requirements of MWCS. The DEW are NOT considered as unauthorized building works and excluded from the “List of Unauthorized Building Works Affecting Public Safety” in the Annex. Details of the DEW and the associated requirements can be viewed at BD’s website at www.bd.gov.hk
Appendix 5b
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.52
[Exception (v) : Existing signboards had joined the voluntary Validation Scheme for Unauthorized Signboards. Details of the Scheme can be viewed at BD’s website at www.bd.gov.hk ]
4. Metal ventilation ducts and the associated metal supporting frames projected from the external walls of building or suspended from approved canopy and balcony.
[Exception : Metal ventilation ducts and the associated metal supporting frames projecting not more than 600mm from the external wall of building and at a height not less than 2.5m from the ground]
5. Supporting structures for air-conditioning plants and its accessories projected from external walls of building or suspended from approved canopy and balcony3.
[Exception : Supporting structures for air-conditioning plants and its accessories projecting not more than 600mm from the external wall of building and at a height not less than 2.5m from the ground]
6. Supporting structures for overhead air-conditioning plants and associated supporting structures installed within the licence areas.
[Exception : Unless otherwise justified by AP/RSE as being structurally safe with supporting calculations]
7. Unauthorized permanent obstructions to smoke vents.
8. Unauthorized alteration or removal of compartment walls or fire resisting walls and doors.
9. Unauthorized openings or slab over existing floors for pipe ducts4.
4 Formation of an opening in a floor slab and reinstatement of an opening in a floor slab according to the original design may be the DEW subject to fulfilment of certain requirements which can be carried out without prior approval and consent from the BD nor following the simplified requirements of MWCS. The DEW are NOT considered as unauthorized building works and excluded from the “List of Unauthorized Building Works Affecting Public Safety” in the Annex. Details of the DEW and the associated requirements can be viewed at BD’s website at www.bd.gov.hk
Appendix 5b
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.53
[Exception : Unless otherwise justified by AP/RSE as being structurally safe with supporting calculations and should not result in additional gross floor area under the Building (Planning) Regulations]
10. Unauthorized reinforced concrete slabs filling up approved cockloft and staircase voids.
11. Unauthorized cocklofts, intermediate floors and floor extensions.
12. Unauthorized staircases; unauthorized openings through existing slabs for staircases.
13. Unauthorized removal, partial removal or major alteration of structural members.
14. Unauthorized building works in common areas resulting in obstruction of means of escape from the school premises or the building (such as: unauthorized sub-division of a floor into separate units resulting in some units without adequate means of escape, and unauthorized blocking up of access to an exit staircase rendering the means of escape of other occupancies inadequate).
15. Unauthorized sub-division of a floor into separate units without the provision of internal corridors protected by fire resisting walls and doors.
16. A material and unacceptable change of use (e.g. conversion of plant room to usable floor area).
17. Openings on external walls above the ground floor without the provision of protective barriers.
18. Unauthorized removal of approved facilities for persons with a disability (e.g. toilet or access ramp) and unauthorized building works which hinder the access to the school for persons with a disability (e.g. raised platform).
If the removal or rectification of the unauthorized building works5 involves the carrying out of building works not exempted under section 41 of the BO, it will be necessary for the applicant to appoint an AP and/or RSE and to obtain the prior approval and consent of the ICU for such building works.
5 Some removal works as stipulated in Schedule 2 Part 2 of the B(MW)R are classified as designated exempted works which may be carried out under the said Regulation.
Appendix 6a
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.54
Education Bureau
Checklist for Documents Required for Applications for Extension of School Premises
Please read carefully the POINTS TO NOTE below and submit the application together with the documents listed in the CHECKLIST below to the School Registration and Compliance Section for processing.
POINTS TO NOTE
1. An application for extension of school premises will not be processed if the application is submitted after the expiry of the tenancy of the registered or provisionally registered school premises.
2. Documents (a) to (g) must be submitted upon application. Failure to submit any of the following documents may cause delays /refusals in processing your application.
3. Applicants should forward original copies of Form E1 to Fire Services Department (FSD) and Form E2 to Buildings Department (BD)/Independent Checking Unit (ICU), Office of the Permanent Secretary for Transport and Housing (Housing) direct, with copies to Education Bureau (EDB).
Documents Checklist For Official
Use i. a.
ii.
iii.
Application letter by the management authority of the school
iv. b.
v.
vi.
Form P# with the confirmation from Planning Department at Part II that the proposed school use “would not require planning permission from the Town Planning Board”
vii.
viii. c.
ix.
x.
Form L# with the confirmation from Lands Department at Part II that there is “no objection/no comment on the proposed premises for school use”
Appendix 6a
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.55
xi. d.
xii.
xiii.
xiv.One copy of Form E1# with a proposed layout plan of the
school premises [Please refer to points to note (3)]
xv. e. xvi.One copy of Form E2# with a proposed layout plan of the school premises [Please refer to points to note (3)]
xvii.
xviii. f.
xix.
xx.
For a school that will operate computer courses, 1 layout plan showing the arrangement of the computer equipment according to the following principles:
1 set of computer system per pupil
an area of floor space of not less than 1.5m2 for each pupil in the classroom for a computer course
g. Documentary proof of the right to use the registered and the extension of school premises
(tenancy agreement/sales and purchase agreement/
authorisation by landlord*)
# These documents can be obtained from the School Registration and Compliance Section of EDB and downloaded from EDB’s website at https://www.edb.gov.hk/en/s ch-admin/sch-registration/about-sch-registration/extension-of-sch-premises.html
*Delete as appropriate.
Appendix 6b
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.56
Information which Must Be Provided in Applications for Safety Certificates for Premises to be Used as a School
Before forwarding the completed application forms to the Buildings Department/Independent Checking Unit (ICU), Office of the Permanent Secretary for Transport and Housing (Housing) and the Fire Services Department, applicants should check carefully whether the following requirements have been duly complied with -
1. All the information required in each application form has been provided.
2. A sufficient number of layout plans have been attached to each application form.
3. The following information has been shown in each layout plan:
a. Area demarcated for registration of the proposed school premises;
b. Name and address of the school, date of application, name and signature of the applicant;
c. Location and dimensions (in terms of millimetre with the scale of the layout plan being usually 1:50 or 1:100) of all classrooms, corridors, entrances, means of escape, fire resisting doors, exit routes/doors and remaining areas in the premises for other uses (e.g. toilets, offices);
d. Usage and numbering of all rooms;
e. Maximum capacity of each classroom (no. of students and teachers) and the total number of staff/teachers to be accommodated;
f. Construction material of any proposed partition walls and exit doors, if any;
g. Alteration works, if any;
h. Area demarcated for providing sleeping accommodation, if any; and
i. Description of all existing Fire Service Installations and Equipment in the premises.
Appendix 6b
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.57
Appendix 7a
Guidelines for Extension of School Premises
(For Premises Not Designed and Constructed as a School) P.58
Department of Health
General Guidelines on Health Requirements for Extension of School Premises (For Premises not Designed and Constructed as a School)
Schools are required to comply with the health and sanitation requirements as stipulated in Part VII of the Education Regulations, Cap. 279A. Please refer to the Education Regulations for details. The following paragraphs provide some general guidelines on the health recommendations for reference only. Please note that the health requirements for each application have to be considered on their own merits, taking into account the actual circumstances.