Parent Information
on Admission Arrangements for Nursery (K1) Classes in KGs
for the 2022/23 School Year
(Applicable to children who were born
on or before 31 December 2019)
KGs Covered
Applicable to KGs joining the Scheme or non-
Scheme local KGs participating in the K1 Admission Arrangements
The list of non-Scheme local KGs joining the
“2022/23 K1 Admission Arrangements” will be uploaded onto the EDB ’s website in mid-July 2021.
(EDB's website >Education System and Policy >KG Education >
Admission Arrangements for Nursery (K1) Classes in KGs for the 2022/23 School Year - 8. List of Local KGs Not Joining the KG
education scheme but Participating in the 2022/23 K1 Admission Arrangements)
Measures
Distribution of application forms without quota or via school website to avoid
queuing up.
Should not interview the child-applicants earlier than November.
（1） Distribution of Application Forms
KGs should introduce a school-based admission
mechanism, including the admission procedure and criteria, and the number of child-applicants to be interviewed, etc.
Must be fair, just and open.
Must be in compliance with the existing anti-discrimination legislation and other related legislation/ordinance,
including:
• Sex Discrimination Ordinance, Disability Discrimination Ordinance, Family Status Discrimination Ordinance, Race Discrimination Ordinance;
• Personal Data (Privacy) Ordinance, Prevention of Bribery Ordinance, etc.
• Circulars and guidelines issued by the EDB, e.g. the application forms and relevant information provided by KGs must be in both Chinese and English
Measures
（2） School-based Admission Mechanism
When considering applications for Whole-day(WD)/Long WD services:
• KGs should give due priority to families that require WD/LWD services (e.g. families with working parents, those who need to take care of family member(s) with disability at home, etc. )
• Relevant conditions should be included in the admission criteria announced
Measures
（2） School-based Admission Mechanism
KGs are required to upload the information below to the school website on or before 16 September 2021 (Thursday) and/or via different channels to inform parents in advance.
Measures
（2） School-based Admission Mechanism
Information on
Admission Application
• Ways to distribute application forms
• Date and period for
distribution of application forms
• Application procedure
• Application fee (if applicable)
• Ways to submit application forms
• Date and time for submission of application forms
School-based
Admission Mechanism
• Number of child- applicants to be interviewed
• Interview format and arrangements
• Admission criteria
Registration Procedure
• Arrangements on
announcement of admission results
• Centralised Registration Dates
• Arrangements on submission of a valid registration
document and registration fee (including the amount)
• Arrangements on registration for children on waiting list
• Arrangements for children changing school after registration
1 2 3
KGs are required to upload the information below to the school website on or before 16 September 2021 (Thursday) and/or via different channels to inform parents in advance.
Measures
（2） School-based Admission Mechanism
Other relevant
information such as the introduction of the school and school fee information
The link to the
webpage indicating the KG’s school information in the
“Profile of KGs and KG-cum-Child Care Centres”
The link to EDB’s website on
Admission
Arrangements for Nursery (K1)
Classes in
Kindergartens
4 5 6
Premised on the principle that each child should only attend one KG, and for enabling children to have equal opportunities for receiving subsidised KG education as well as making good use of Government resources,
regardless of the level (i.e. K1, K2, K3), all Scheme-KGs can only admit children with a valid registration
document.
• Scheme-KGs can only admit children holding a valid registration document.
• If parents are unable to submit the valid
registration document, even if they are willing to pay full school fees, the KG concerned cannot admit their children.
Measures
（3）”Not More Than One Place for Each Child“ Measure
(Application starts from September)
Registration Certificate for
KG Admission
School Year Applying for:
C: 2022/23 school year
Class Applying for:N: Nursery Class (K1)
Sample -Application Form of
Registration Certificate for KG Admission
• Application forms can be obtained from District Offices, Post Offices, Regional Education Offices of the EDB or downloaded from the EDB’s website
Checklist for Submission of Application in paper form
The application form, undertaking and declaration have been correctly filled in and duly signed
Copy of the applicant's identity document has been attached
Copy of the child-applicant's identity document has been attached
If the child is not a child of yours, your relationship with the child has been specified in the application form with relevant supporting proofs (copy of the identity document and authorisation letter of father/mother of the child)
The correspondence address in Hong Kong has been provided
Sufficient stamp has been affixed to the envelope for mailing the application (Please note any underpaid mail items will be disposed of by the Hong Kong Post. Please note that the EDB will issue an acknowledgement within 10 days starting from the date of receipt of the application.)
A photocopy of the completed application form has been retained
Submission method
Please remember to attach copy of valid supporting documents, provide address and affix sufficient postage on the envelope.
1. By post :
Guidance Notes on Application for Registration Certificate for KG Admission – Page 6
2. Drop-in box (drop-in in person):
14/F, Wu Chung House, 213 Queen’s Road East, Wan Chai, HK
(Working hours: Mondays to Fridays 8:30 a.m. to 1:00 p.m., 2:00 p.m. to 6:00 p.m., closed on Saturdays, Sundays and Public holidays).
“Acknowledgement of Application” will be issued to
applicants within 10 working days from the date of receipt of the applications.
If a local mobile phone number is provided:
acknowledgement by SMS; Otherwise, acknowledgement will be given in writing by post.
Electronic application form for
Registration Certificate for KG Admission
3. Online submission
( https://eform.one.gov.hk/form/edb005/en/ )
Points to note for online submission
Please make digital copy of identity documents (Format: jpg, jpeg, png or pdf;
total size not more than 4.0mb) of applicant (i.e. parent/ guardian of children) and children ready before application.
For printing of “Acknowledge Slip” and the enclosed "Declaration and Undertaking“ (if necessary) after on-line submission of electronic application form, please use computer device installed with a printer.
Before submission, please ensure the electronic form has been correctly filled.
For applicant who chooses to use digital signing with “iAM Smart+”, please make sure you have successfully upgraded to “iAM Smart+” beforehand (For details, please refer to “iAM Smart” website:
https://www.iamsmart.gov.hk/en/reg.html ).
For applicant who chooses to submit duly signed “Declaration and Undertaking” by post, please submit the document (enclosed in the
“Acknowledge Slip” and please download/ print it out) within 10 working days after submission of on-line application to the Kindergarten Administration 2 Section of the EDB (Address: P.O. Box 23179, Wan Chai Post Office, Hong Kong) to facilitate the EDB in processing your applications.
Please provide your email address if you want to receive acknowledgement
Valid registration documents for 2022/23 school year
The children must be Hong Kong residents with right of abode, right to land or valid permission to remain without any condition of stay (other than the limit of stay) in Hong Kong.
In general, the validity of RC is three For children who are eligible for
receiving subsidised KG education
Registration Certificatefor KG Admission
（RC）
Measures
（3）”Not More Than One Place for Each Child“ Measure
Valid registration documents for 2022/23 school year
For children who are eligible for
receiving subsidised KG education
Registration Certificatefor KG Admission
（RC）
Measures
（3）”Not More Than One Place for Each Child“ Measure
If parents arrange for their children to receive KG education for more than 3 years due to personal consideration (e.g. individual conditions of the children, family factors, changing schools, etc.), the parents have topay the full school fees before deduction of subsidy under the Scheme.
Application for extension of validity period of RC will only be considered by the EDB on case-by-case basis forstudents with special needs. The applicant must provide relevant proof, for example, an assessment report issued by the relevant registered medical practitioner or professional (e.g. paediatrician, psychiatrist, educational psychologist, clinical psychologist, etc.), confirming special needs of the child for pursuing KG education for a period longer than the normal three years.
KGs should inform the parents of the above-mentioned points to note in writing (Template of the notice is at Appendix 2 of “Guidelines on Kindergarten Admission Arrangements for the 2022/23 School Year.”) when the parents show intention in arranging their children to receive
Valid registration documents for 2022/23 school year
For children who are eligible for
receiving subsidised KG education
Registration Certificatefor KG Admission
（RC）
Measures
（3）”Not More Than One Place for Each Child“ Measure
For a Scheme-KG to be disbursed with subsidy for a month, an eligible student studying in that KG must have attended classes in that month.
In general, if students have been absent from school for an entire month (i.e. absent for all school days of a specific month), subsidy in respect of the student for that month would not be disbursed to the KG concerned; parents are required to pay full school fees before deduction of subsidy under the Scheme as shown on the “Fees Certificate” of the KG to which the child is admitted.
If there are any special circumstances (e.g. absence due to illness for the entire month), upon receipt of justifications and documentary proof (covering all school days of the absent month) from parents, schools may apply to the EDB for subsidy. Each case would be considered on its individual merits. Take another example, if the whole-month absence
Sample - Registration Certificate for KG Admission (For children who are eligible for
receiving subsidised KG education)
2024/25
2024/25
22XXXXX
1/11/2021 XX/XX/2019
2022/23
2022/23
E.g.：
Non-local children (who can receive education in HK upon obtaining permission from the Director of Immigration) :
• holder of a form of recognizance
• whose parent(s) is/are holding a student visa
Students who receive the 4th year of KG education but NOT approved
For children who are NOT eligible for receiving subsidised KG education
Kindergarten Admission Pass
（AP）
Valid registration documents for 2022/23 school year
Measures
（3）”Not More Than One Place for Each Child“ Measure
Sample - Kindergarten Admission Pass (For children who are NOT eligible for
receiving subsidised KG education )
XX/XX/2019 2022/23
2022/23 2024/25
2024/25
1/11/2021 22XXXXX
RC / AP must be submitted to KG during the Centralised Registration Dates andretained by the KGs until the respective children finish their studies.
Parents are required to apply to the EDB for the RC from September to November 2021.
Details on application will be announced in or before September this year and uploaded onto the EDB’s website. (Admission Arrangements for Nursery (K1) Classes in Kindergartens for the 2021/22 School Year – 4. Application for Registration Certificate for Kindergarten Admission)
Upon receipt of the applications with all necessary information and documents provided, the EDB will generally take six to eight weeks to complete processing of the applications and issue the RC to applicants who are eligible for receiving subsidy under the Scheme by post.
If a child cannot obtain an RC as he/she can receive education in Hong Kong but is not eligible for receiving subsidy under the Scheme :
The EDB will issue an APto the child concerned.
Children can useAP for registration and admission to a Scheme-KG.
Parents are required to pay full school fees before deduction of subsidy under the Scheme as shown on the Fees Certificate
Measures
（3）”Not More Than One Place for Each Child“ Measure
(Application starts from November)
Provisional Registration Letter
．
Mainly for provisional registration when transferring to another KG/ repeating K1 in the same KG． Must be replaced by RC or AP on or before the 1st day of officially attending the KG
• Call the EDB hotline for more details if necessary
Application procedure – Points to note
Parents should collect and submit application forms in accordance with the requirements of individual KGs.
Scheme-KGs cannot collect fees exceeding the approved ceilings.
Approved ceiling of application fee is $40.
Registration procedure – Points to note
To complete the registration, parents are required to submit the following items to the KG concerned during theCentralised Registration Dates （i.e. 6-8 January 2022）
RC/ AP
Registration fee
KGs should not require parents to complete the registration procedure, or pay the registration fee or other fees (e.g. for purchasing school uniforms, tea and snacks, etc.) in any formsbefore the Centralised Registration Dates.
Scheme-KGscannot collect registration fees exceeding the approved ceilings:
Half-day session :$970
Whole-day session: $1,570
Should parents intend to change to another KG after registration, they should get back the registration document from the KG that they have registered with. The KGs should return the registration document to the parents as soon as possible. Normally, registration fee paid will not be refunded.
The registration fee must be refunded to any child who pays the registration fee and subsequently takes up the place within the 1st month of the school year concerned after receiving the 1st installment of the school fee from the child, if any.
Registration procedure – Points to note
If parents decide to defer K1 study of their children for one year (i.e. 2023/24 school year) with regard to their own circumstances, they should return the RC to the EDB stating that the RC should be voided. Parents can resubmit an application in the next year, the EDB will reissue an RC with a validity period of 3 years (starting from the 2023/24 school year)
Please note that the returned RC must have not been
used for receiving subsidised KG education.
Equal opportunities for admission to KGs must be provided by KGs for all children (regardless of their race, gender and ability).
KGs must provide both Chinese and English versions of the relevant information on K1 Admission Arrangements .
To facilitate parents of NCS children in obtaining the English version of information, parents can note the icon or simple message in English on the home page of the school website. Parents can also browse relevant information from the links to the English version of the EDB’s website on K1 Admission Arrangements in KGs and the webpage indicating the KG’s school information in the “Profile of KGs and KG-cum-Child Care Centres”on the school website. KGs should provide the information on their support to NCS children, enquiry telephone number and email address for parents of NCS children on the school website.
If interviews are arranged for NCS children/parents, KGs should arrange interpretation and/or translation service for applicants as necessary, or allow parents and children to be accompanied by a Chinese speaking relative/friend during the interview to facilitate communication. KGs should state explicitly the above-mentioned interview arrangements on the school website to inform parents of NCS children that the above assistance could be offered.
(4) Admission Support for Non-Chinese Speaking (NCS) Children
Measures
Free-of-charge telephone interpretation service in ethnic minoritylanguages provided by the Home Affairs Department-funded “Centre for Harmony and Enhancement of Ethnic Minority Residents (CHEER)”.
The telephone interpretation service hotlines are:
• 3755 6811 (Bahasa Indonesian)
• 3755 6822 (Nepali)
• 3755 6833 (Urdu)
• 3755 6844 (Punjabi)
Other interpretation and translation services:
• Schools can contact CHEER direct to gain more understanding on the relevant services if deemed necessary. Please refer to the
following webpage for details:
http://hkcscheer.net/interpretation-and-translation-services
Centre for Harmony and Enhancement of Ethnic Minority Residents (CHEER Centre)
• 3755 6855 (Tagalog)
• 3755 6866 (Thai)
• 3755 6877 (Hindi)
• 3755 6888 (Vietnamese)
Parents of NCS children are encouraged to send their children to KGs with an immersed Chinese language environment as early as possible to facilitate their learning of the Chinese language. In this connection, the Government has put in place a series of support measures for NCS
children in KGs.
The leaflet on Support for Non-Chinese Speaking Children has been produced to introduce the relevant measures. The above-mentioned leaflet in different major other languages can be downloaded from the EDB’s website: https://www.edb.gov.hk/k1-admission_e
(Path: Education System and Policy > Kindergarten Education >
Admission Arrangements for Nursery(K1) Classes in Kindergartens >
11.Related Support for Non-Chinese Speaking Children)
More information/resources on related support for NCS children is available on the above website.
(4) Admission Support for Non-Chinese Speaking Children
Measures
Leaflet on Support for Non-Chinese Speaking Children
(4) Admission Support for Non-Chinese Speaking Children
Measures
(EDB’s website >Education System and Policy >KG Education >
Admission Arrangements for Nursery (K1) Classes in KGs - 11. Related Support for Non-Chinese Speaking Children)
•
The earlier the NCS children began schooling or received support in learning, the more effective their learning will be.•
NCS children studying at KGs with Chinese as the medium of instruction (MOI) performed significantly better in the Chinese Language compared to NCS children studying at KGs with English as MOI.•
Parents are encouraged to make good use of children’s prime time in learning the Chinese language and consider schools with a language-rich environment which would facilitate children’s learning of the Chinese language with authentic, meaningful and developmentally appropriate language learning experiences through try-outs, exploration and interpersonal interactions.(4) Admission Support for Non-Chinese Speaking Children
Measures
Y – With vacancy N – Without vacancy P – Applications on the waiting list being processed
(5) Release of Vacancy Information
Measures
The EDB will collect information from KGs on K1 vacancies in the 2022/23 school year about a week after the Centralised
Registration Dates through an electronic platform, and publish a list of KGs in various districts in late January 2022.
Only the vacancy situation of individual KGs will be released but not the number of vacancy of individual KGs.
School Name Telephone Vacancies
1. AAA KG XXXX XXXX Y
2. BBB KG XXXX XXXX N
3. CCC KG XXXX XXXX P
KG student admission is a school-based matter
Parents apply for a K1 place by themselves in accordance with their children’s needs ; and
The EDB provides relevant information to support parents
Under special circumstances, the EDB will make referrals as appropriate if individual children (i.e. those at risk of
developmental delay and NCS children) encounter difficulties in applying for admission :
K1 Places for 2022/23 s.y. : Starting from April 2022
K2 & K3 Places for 2022/23 s.y. : Starting from July 2022
By the Regional Education Offices and the Joint Office for Kindergartens and Child Care Centres
(6) Referral arrangements for children
Measures
2022/23 K1 Admission Arrangements
Flowchart
2022/23 K1 Admission Arrangements Flowchart
Parents apply to the EDB for the RC from September to November 2021
KGs process
K1 admission applications for the 2022/23 School Year
KGs inform parents of the application result before 17 December 2021
If application is successful Upon receipt of the applications with all necessary information and
documents provided, the EDB will generally take six to eight weeks to
complete processing the applications and issue the RC / AP
to parents by post
If application is not successful
Parents refer to the K1 vacancy information released by the EDB after the Centralised Registration
Dates
(i.e. from late January 2022) Parents register with one KG during
the Centralised Registration Dates (i.e. 6 to 8 January 2022) by submitting the RC / AP and
paying registration fee
Profile of Kindergartens and Kindergarten-cum-Child Care Centres
(to be updated in September)
The EDB ─
• Website : https://www.edb.gov.hk/k1-admission_e
• 24-hour automatic telephone enquiry system：2891 0088
• The Regional Education Offices or the Joint Office for Kindergartens and Child Care Centre
Hotline: 3540 6808 / 3540 6811
Hotline for parents of NCS children : 2892 6676
Mondays to Fridays 8:30 am to 1:00 pm 2:00 pm to 6:00 pm Saturdays, Sundays &
Public Holidays Closed
Enquiry
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