Original - Funds Section, Education Bureau
Duplicate - Respective Regional Education Office [Attn : SSDO( ) ] Education Bureau Triplicate - School’s Record
* Please delete as appropriate
□ “” as appropriate
Staff Promotion
Please complete one form for each promotion appointment.
Please read the attached Personal Information Collection Statement carefully before completing this form.
Please ensure the content of this form is made known to the staff and he/she has read the attached Personal Information Collection Statement.
School Name School Code
[School’s contact person and tel. no. (for enquiry by EDB in processing this form):________________________________________________ ]
The *School Management Committee / Incorporated Management Committee has approved the following promotion appointment (Ref.
No. and Date: ___________________________________________) and the consequential change in salary particulars:
2. The promotee’s functional responsibilities are: _______________________________________________________________________
_______________________________________________________________________________________________________________________.
3. The Staff Establishment and Strength Table at the Annex indicates that a vacancy is available for the above promotion.
4. For promotion to fill the vacancy of school head, please provide details of prior approval sought from Education Bureau (File Ref. No.
and Date: ___________________________________________________________).
5. For promotion to fill the vacancy of Assistant Master/Mistress (AM)/ Senior Assistant Master/Mistress (SAM), the teachers should have been acting for substantive appointment in the non-graduate grade before the 2019/20 school year. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, with the exception of the aforementioned situation, there should not be any new promotion and acting appointment (for substantive appointment) in the non-graduate grade.
6. I confirm that the particulars in paragraphs 1 to 5 of this form are correct. I undertake that the promotion will not result in having the number of staff holding the posts at the promotion ranks in excess of our approved entitlement. I also undertake that my School shall refund any over-payment of Salaries Grant to the Education Bureau.
Signature of School Supervisor School Chop Name of School Supervisor Date Note:
1 All the necessary procedures for promoting a teacher/ non-teaching staff should be completed before the effective date, including the approval by the SMC/IMC. Under normal circumstances, there should be no retrospective effect for the date of promotion.
2 EDB will perform pre-processing entitlement checking on each promotion. If the promotion of staff would exceed the approved entitlement of teaching / non-teaching staff of the school on the relevant promotion date, no Salaries Grant with respect to that promotion will be paid to the school until the promotion is confirmed in order.
For Education Bureau Funds Section use only
Received on Action Initial Date
EDBSGS Input Prepared EDBSGS Input Checked (revised in August 2022)
Name of Staff in English & Chinese
HKIC No.
& SRN
Monthly Salary (MPS Pt.) & [Rank]
Effective Date1 (dd/mm/yyyy)
Incremental Date (01/mm)
Date of Next Increment (01/mm/yyyy)
Maximum Salary (MPS Pt.) Before
Promotion
Upon Promotion
[ ] [ ]
□ School Head
*.am
*.pm
*.Whole Day
Attachment
Personal Information Collection Statement Purpose of Collection
1. The personal data provided by you in this form will be used by the EDB for one or more of the following purposes:
(a) Activities relating to the processing, authentication and counter-checking of notification of employment-related matters, payment of Salaries Grant and other government funding, and calculating of provident fund contribution and donation;
(b) Activities relating to matching of the personal data with the database of other relevant Government bureaux / departments in connection with the processing, authentication and counter-checking of the notification mentioned in (a) above;
(c) Activities relating to matching of the personal data within the database of EDB for purposes of verifying / updating records of the EDB;
(d) Activities relating to training and development including invitation of participation in programmes/activities, applications for reimbursement of course fees, assessment of nominations, awards and scholarship, and monitoring of attainment progress;
(e) Activities relating to the processing and vetting of applications for, and disbursement of, funding / grants / subsidies, and conducting of audits;
(f) Activities relating to compilation of statistics, research and Government publications; and
(g) Activities relating to the administration and enforcement of rules and regulations including the Education Ordinance (Cap.
279), its subsidiary legislation (such as the Education Regulations and the Grant/Subsidized Schools Provident Fund Rules) and the Codes of Aid.
2. The provision of personal data required by this form and during the processing of this form is obligatory. In the event that you do not provide those personal data, we may not be able to handle or further process the form.
Classes of Transferees
3. The personal data you provide will be made available to persons working in EDB. Apart from this, they may be transferred or disclosed to the parties or in the circumstances listed below:-
(a) other Government bureau and departments for the purposes mentioned in paragraph 1 above;
(b) the school in which the form relates for the purposes mentioned in paragraph 1 above;
(c) where you have given your prescribed consent to such disclosure; and
(d) where such disclosure is authorised or required under the law or court order applicable to Hong Kong.
Access to Personal Data
4. You have the right to request access to and correction of your personal data held by EDB. Request for access or correction of personal data should be made in writing to the respective Senior School Development Officer by post to the Regional Education Office at the address on the EDB website (https://www.edb.gov.hk/en/contact-us/reo.html) or email to edbinfo@edb.gov.hk.
Annex ___________________________________ School
Staff Establishment and Strength Table (____________ School Year)
Approval from EDB on Establishment (File Ref. No. and Date):_____________________________________________________ and approval letter(s) for other posts, if any (File Ref.
No. and Date): ________________________________________________________________________________________________________________________________
Head@
(Rank)
Deputy Head (SPSM)
PSM APSM AM# CM PSM(CD)/
APSM(CD) NET (Rank)
SENCO (Rank)
SENST (Number and Rank)
SGT (*School-based/
Sponsor-based) (Rank)
APSM (additional
posts for schools maintaining
30 students per class)
Grand Total
Sum of
Others (please specify) (Rank)
[a] [b] [c] [d] [e] [f] [g] [h] [i] [j] [k] [l] [a] to [l]
(i) Teaching Staff Establishment
(ii) Strength
(before this promotion) (iii) No. of posts frozen
(the frozen period)
( ) ( ) ( ) (iv) Total no. of teacher(s) promoted
in this batch
(v) Strength (after this promotion and include posts frozen) [(ii)+(iii)+(iv)]
@ In promoting the above staff to fill the vacancy of school head, this School has sought Education Bureau’s prior approval. Please refer to para. 4 of this Staff Promotion Form for Approval File Ref. No. and Date.
# In promoting the above staff to fill the vacancy of AM, the teachers should have been acting for substantive appointment in the non-graduate grade before the 2019/20 school year. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, with the exception of the aforementioned situation, there should not be any new promotion and acting appointment (for substantive appointment) in the non-graduate grade.
* delete as appropriate
Remarks:
1. Schools are required to complete the staff establishment and strength table for every promotion appointment. For promotion appointment of 2 or more teachers on the same effective date, please fill in all the information in the same table and send in the relevant promotion forms in one batch.
2. “Teaching Staff Establishment” includes all regular posts approved in the teaching staff establishment and paid out of Salaries Grant.
3. “Strength” includes all posts filled in the staff establishment.
4. “No. of posts frozen” includes temporarily and/ or permanently frozen posts for claiming Teacher Relief Grant/ Substitute Teacher Grant/ Others (if any). Please also provide “the frozen period” in “dd/mm/yyyy”
format, e.g. “01/09/2019-31/08/2020”, or enter “permanent” if the post is permanently frozen.
For Ordinary Primary School
5. Additional teaching posts in columns [g] to [l] are not included in the number of PSM and APSM posts in columns [c] and [d].
6. Starting from the 2019/20 school year, under full implementation of the all-graduate teaching force policy, all teaching posts on the approved establishment of aided schools are graduate teacher posts. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, there should not be any new promotion and acting appointment (for substantive appointment) in the non- graduate grade. Nevertheless, schools should orderly work out promotion-related arrangements for teachers acting in the non-graduate grade in the 2018/19 school year in accordance with their school-based mechanism.
For details, please refer to EDB Circular No. 11/2019.
Annex ___________________________________________School/College
Staff Establishment and Strength Table ( ____________ School Year)
Approval from EDB on Establishment (File Ref. No. and Date) :_____________________________________________________ and approval letter(s) for other posts, if any (File Ref. No. and Date): ________________________________________________________________________________________________________________________________
PI/PII
@
PGM SGM GM PAM SAM# AM# CM NET
(Rank)
SENCO (Rank)
SENST (Number
and Rank)
Grand Total
Others (Please specify)
(Rank)
[a] [b] [c] [d] [e] [f] [g] [h] [i] [j] [k]
Sum of [a] to [k]
(i) Teaching Staff Establishment
(ii) Strength
(before this promotion) (iii) No. of posts frozen/encashed
(the frozen/encashed period)
( ) ( ) ( ) (iv) Total no. of teacher(s) promoted
in this batch
(v)Strength (after this promotion and include posts frozen/encashed) [(ii)+(iii)+(iv)]
@ In promoting the above staff to fill the vacancy of school head, this School has sought Education Bureau’s prior approval. Please refer to para. 4 of this Staff Promotion Form for Approval File Ref. No. and Date.
# In promoting the above staff to fill the vacancy of AM/SAM, the teachers should have been acting for substantive appointment in the non-graduate grade before the 2019/20 school year. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, with the exception of the aforementioned situation, there should not be any new promotion and acting appointment (for substantive appointment) in the non-graduate grade.
Remarks:
1. Schools are required to complete the staff establishment and strength table for every promotion appointment. For promotion appointment of 2 or more teachers on the same effective date, please fill in all the information in the same table and send in the relevant promotion forms in one batch.
2. “Teaching Staff Establishment” includes all regular posts approved in the teaching staff establishment and paid out of Salaries Grant. The “Fractional GM Post” should be included in the GM establishment.
3. “Strength” includes all posts filled in the staff establishment.
4. “No. of posts frozen/encashed” includes temporarily and/or permanently frozen posts for claiming Teacher Relief Grant/Substitute Teacher Grant/encashment of additional teachers of English/encashment of Fractional GM Post for claiming Fractional Post Cash Grant/Others (if any). Please also provide “the frozen/encashed period” in “dd/mm/yyyy” format, e.g. “01/09/2019 – 31/08/2020”, or enter “permanent” if the post is permanently frozen.
5. Additional teaching posts in columns [i] to [k] are not included in the number of SGM and GM posts in columns [c] and [d].
6. Starting from the 2019/20 school year, under full implementation of the all-graduate teaching force policy, all teaching posts on the approved establishment of aided schools are graduate teacher posts. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, there should not be any new promotion and acting appointment (for substantive appointment) in the non-graduate grade. Nevertheless, schools should orderly work out promotion-related arrangements for teachers acting in the non-graduate grade in the 2018/19 school year in accordance with their school-based mechanism. For details, please refer to EDB Circular No. 11/2019.
For Ordinary Secondary School
Annex ___________________________________ School
Staff Establishment and Strength Table ( ____________ School Year)
Approval from EDB on Establishment (File Ref. No. and Date) : and approval letter(s) for other posts, if any (File Ref. No. and Date):
Secondary Section
Head@
(Rank)
PGM SGM GM PAM SAM# AM# CM NET
(Rank)
Grand Total
Others (Please specify) (Rank)
[a] [b] [c] [d] [e] [f] [g] [h] [i]
Sum of [a] to [i]
(i) Teaching Staff Establishment (ii) Strength
(before this promotion) (iii) No. of posts frozen/encashed
(the frozen/ encashed period) ( ) ( ) ( ) (iv) Total no. of teacher(s) promoted in this batch
(v) Strength (after this promotion and include posts frozen/encashed) [(ii)+(iii)+(iv)]
Primary Section
Head@
(Rank) (if appropriate)
Deputy Head (SPSM)
PSM APSM AM# CM PSM(CD)/
APSM(CD)
NET (Rank)
Grand Total
Others (Please specify)
(Rank)
[a] [b] [c] [d] [e] [f] [g] [h]
Sum of [a] to [h]
(i) Teaching Staff Establishment (ii) Strength
(before this promotion) (iii) No. of posts frozen/encashed
(the frozen/encashed period) ( ) ( ) ( ) (iv) Total no. of teacher(s) promoted
in this batch
(v) Strength (after this promotion and include posts frozen/encashed) [(ii)+(iii)+(iv)]
For Specialist Staff of Special Schools [approval on establishment from EDB –File Ref. No.: _______________________________________________]
*Section:
School/ Boarding EP I SPT PT I SOT OT I NO SWO CSWA SSWA
Specialist Staff Establishment Strength (before this promotion) Strength (after this promotion)
@ In promoting the above staff to fill the vacancy of school head, this School has sought Education Bureau’s prior approval. Please refer to para. 4 of this Staff Promotion Form for Approval File Ref. No. and Date.
# In promoting the above staff to fill the vacancy of AM/SAM, the teachers should have been acting for substantive appointment in the non-graduate grade before the 2019/20 school year. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, with the exception of the aforementioned situation, there should not be any new promotion and acting appointment (for substantive appointment) in the non-graduate grade.
* delete as appropriate Remarks:
1. Schools are required to complete the staff establishment and strength table for every promotion appointment. For promotion appointment of 2 or more teachers/staff on the same effective date, please fill in all the information in the same table and send in the relevant promotion forms in one batch.
2. “Teaching Staff Establishment” includes all regular posts approved in the teaching staff establishment and paid out of Salaries Grant. The “Fractional GM/APSM Post”
should be included in the GM/APSM establishment.
3. “Strength” includes all posts filled in the staff establishment.
For Special School
4. “No. of posts frozen/encashed” includes temporarily and/ or permanently frozen posts for claiming Teacher Relief Grant/ Substitute Teacher Grant/ encashment of Fractional GM/APSM Post for claiming Fractional Post Cash Grant/ Others (if any). Please also provide “the frozen/encashed period” in “dd/mm/yyyy” format, e.g.
“01/09/2020-31/08/2021”, or enter “permanent” if the post is permanently frozen.
5. Additional teaching posts in column [i] are not included in the number of SGM and GM posts in columns [c] and [d] of secondary section; while additional teaching posts in columns [g] and [h] are not included in the number of PSM and APSM posts in columns [c] and [d] of primary section.
6. Starting from the 2019/20 school year, under full implementation of the all-graduate teaching force policy, all teaching posts on the approved establishment of aided schools are graduate teacher posts. Starting from the 2019/20 school year, the promotion mechanism for the non-graduate grade will cease to operate. In other words, there should not be any new promotion and acting appointment (for substantive appointment) in the non-graduate grade. Nevertheless, schools should orderly work out promotion-related arrangements for teachers acting in the non-graduate grade in the 2018/19 school year in accordance with their school-based mechanism. For details, please refer to EDB Circular No. 11/2019.
