SAMPLE (For reference only)
To: Senior School Development Officer, Regional Education Office
ANNUAL SUMMARY OF LEAVE RECORD OF TEACHERSNote
Name of School :
Period : to
I submit leave record of the following teachers for the above-mentioned period for your approval. I confirm that each application with the supporting documents has been considered in accordance with the conditions provided by the relevant Code of Aid, the Employment Ordinance and the instructions the Permanent Secretary for Education may from time to time issue.
Name of Teacher Types of Leave Taken*
Paid (P)/
No-pay (NP) No. of Days
Sick Leave Balance as at
31 August of ________(year)
Remarks
1. Mr CHAN x x SL
SL
P NP
28
2 0
2. Ms SIU x x - - -
168
3. Ms LEE x x ML
ST
P P
70
91 168
4. Miss CHEUNG x x O NP 21
42
5. Mrs WONG HO x x ST
SL
P P
91
15 100
*Types of Leave - Sick Leave (SL), Special Tuberculosis Leave (TB), Maternity Leave (ML), Paternity Leave (PAL1), Special Leave (SP), Study Leave (ST), Leave for serving as Jurors or Witnesses (JW), Leave for Special Events (LS) and Others (O).
Note Include all regular teachers in the approved establishment and other teachers paid out of Salaries Grant.
(Revised in August 2022)
Name of Supervisor’s
Date: Supervisor: Signature:
Personal Information Collection Statement
Purpose of Collection
1. The personal data provided by you in this form will be used by the EDB for one or more of the following purposes:
(a) Activities relating to the processing, authentication and counter-checking of leave record of teachers;
(b) Activities relating to matching of the personal data with the database of other relevant Government bureaux / departments in connection with the processing, authentication and counter-checking in (a) above;
(c) Activities relating to matching of the personal data within the database of EDB for purposes of verifying / updating records of the EDB;
(d) Activities relating to training and development including invitation of participation in programmes / activities, applications for reimbursement of course fees, assessment of nominations, awards and scholarship, and monitoring of attainment progress;
(e) Activities relating to the processing and vetting of applications for, and disbursement of, funding / grants / subsidies, and conducting of audits;
(f) Activities relating to compilation of statistics, research and Government publications;
and
(g) Activities relating to the administration and enforcement of rules and regulations including the Education Ordinance (Cap. 279), its subsidiary legislation (such as the Education Regulations and the Grant/Subsidized Schools Provident Fund Rules) and the Codes of Aid.
2. The provision of personal data required by this form and during the processing of this form is obligatory. In the event that you do not provide those personal data, we may not be able to handle or further process the application/notification.
Classes of Transferees
3. The personal data you provide will be made available to persons working in EDB.
Apart from this, they may be transferred or disclosed to the parties or in the circumstances listed below:-
(a) other Government bureau and departments for the purposes mentioned in paragraph 1 above;
(b) the school in which the form relates for the purposes mentioned in paragraph 1 above;
(c) where you have given your prescribed consent to such disclosure; and
(d) where such disclosure is authorised or required under the law or court order applicable to Hong Kong.
Access to Personal Data
4. You have the right to request access to and correction of the personal data provided by you and held by EDB. Request for access or correction of personal data should be made in writing to the respective Senior School Development Officer by post to the Regional
Education Office at the address on the EDB website
(https://www.edb.gov.hk/en/contact-us/reo.html) or email to [email protected].
