Issue No. 52 April 2004 http://library.ust.hk/
Joint Calligraphy Painting Charity Exhibition
On 10 March, University President Prof. Paul Chu officiated at the Opening Ceremony of the Joint Charity Exhibition by Prof. Ting Pang-Hsin, Dean of the School of Humanities and Social Science, and his wife, Ms. Chen Chi. The
exhibition features over 50 collaborative works by the couple - Ms. Chen paints the intricate beauty of nature while Prof. Ting composes and inscribes poems on the paintings.
Many members and friends of the University community were able to attend the Opening Ceremony. They were deeply impressed by the artistic charm of the works. Within the first hour, more than half of the exhibits were sold. In support of the University, Prof. and Mrs. Ting have generously decided to donate the entire proceeds from the sale to the University.
The exhibition runs until 30 April. We invite you to view these beautiful artworks at the Library Gallery and to consider acquiring some. An introduction to this exhibition, brief biographies of Prof. and Mrs. Ting, and the images of the
artworks on display are also available at http://library.ust.hk/info/exhibit/joint-2004/joint-chi.html.
Copyright Developments in H.K.
The 1997 Copyright Ordinance provides the basis for the protection of intellectual property in Hong Kong. Further, with a view to combating the serious
infringements of copyrighted works, the Intellectual Property (Miscellaneous Amendment) Ordinance 2000, made effective in April 2001, introduced criminal liability for knowingly using infringing copies of copyrighted works in trade or business. However, due to wide concern from the public that the law might impair the dissemination of information, and teaching and learning in schools, LegCo passed a bill in June 2001 to suspend the operation of some criminal provisions in the copyright laws. This suspension has been extended twice to 31 July 2004, and is likely to be extended further to give time for wider consultation on the issue. The 1997 ordinance allows "Fair Dealing" use of copies for classroom use in non-profit educational institutions. To this end, a set of non-statutory guidelines was introduced in September 2002, which lay down the conditions and extent under which photocopying of printed works is permitted for instructional purposes. Coverage for newspaper articles was added in March 2004
(http://www.info.gov.hk/ipd/eng/iplaws/). Beyond the limit set by the guidelines,
teachers must purchase licenses from a licensing organization.
Early in 2000, the eight universities funded by the University Grants Committee were approached by the Hong Kong Reprographic Rights Licensing Society
(HKRRLS), a locally established licensing organization, to acquire from it a joint photocopying license agreement. In response, the Heads of Universities
Committee (HUCOM) formed a Taskforce on Reprographic Rights Licensing in June 2000, comprising representatives from each university, to look into the licensing issues, and to negotiate collectively with licensing bodies. The Taskforce has also functioned as a representative of HUCOM, lobbying Government to protect not only the rights of the owners of intellectual property, but also the practical need for teachers to make copies of copyrighted materials in the course of teaching and learning.
The Taskforce has been trying to achieve the following in the amendments of the Copyright Ordinance:
1. The restrictive UK model of "fair dealing" suggested in the Ordinance should be replaced with the open-ended US model of "fair use". Fair Use is not confined to specific purposes, as Fair Dealing is, and the US model expressly extends to
which is not the case in the UK model.
2. Should the Government decide to adopt the Fair Dealing model, then there should be clear stipulations in the law as to what would constitute Fair Dealing, including a wider interpretation so that teachers may confidently decide to what extent copies may be used in the classroom.
3. Criminal sanctions should continue to be lifted for making copies of printed materials for private study, research and instructional purposes.
In order to more effectively address these issues, and to incorporate the concerns of all educational organizations in Hong Kong, the Taskforce, with the approval of HUCOM, has initiated meetings with representatives of various educational
organizations in Hong Kong. It is hoped this "Concerned Group" can effectively lobby LegCo in amending the copyright law, and work with copyright owners and the Government to reach an agreement on the setting up of an enhanced set of Guidelines under which copyrighted works can be lawfully used in teaching and learning.
For more information on Copyright:
● HKUST Intellectual Property Policies (http://library.ust.hk/res/manual/ip/)
● HKUST Library Statement on Copyright (http://library.ust.hk/serv/copyright.html) ● Hong Kong Government, Intellectual Property Department (http://info.gov.hk/ipd/)
MEDIA: New Microform Scanners
For the past thirteen years, if you wanted to read from the over 117,000 titles the Library has in microform format, you had two options: read it on the spot or make a printout for 30¢ per page. In order to upgrade services, a third way will soon be available: scanning.
Two reader-scanners will arrive in the Microforms area later this spring. Similar to the machines already available, you can read the microfiche or microfilm on the spot. The new equipment will also let you scan pages and save them as image files (PDF or other format). Once saved, you can take the files away on a USB drive, or FTP or e-mail the scanned documents to yourself. This new technology can save some trees and save you some money too - unlike printing, the scanning service will be free of charge.
Each machine will be paired with a PC which will also have the Adobe Acrobat software installed. Acrobat can communicate with the scanner directly. In addition
to creating PDF files, you will have the option of running Adobe's optical character recognition software to render the pages as full text.
The new reader-scanners also have a new upper carriage. With this improved technology, the reader-scanner can automatically detect the space between pages of microfilm, to make it easier for you to move to the next page to read or scan. Once the reader-scanners are in place, the Library will offer classes in how to use the new machines and interfaces.
COLLECTION SPOTLIGHT: Open Access Journals Fully
Cataloged
Recent efforts in the Library to provide wider access to scholarly information with a limited budget have produced good results. In addition to providing access to many additional commercial scholarly journals (from Elsevier and other major publishers), the Library has fully cataloged several hundred "Open access" (free, full-text, online) journals that are directly relevant or potentially useful to
academic and research programs at HKUST. These scientific and scholarly journals include 85 BioMed Central titles, 71 PubMed Central titles, and over 490 DOAJ titles.
BioMed Central is an independent publishing house committed to providing
immediate free access to peer-reviewed biomedical research. PubMed Central is a digital archive of life sciences journal literature, developed and managed by the National Center for Biotechnology Information (NCBI) at the U.S. National Library of Medicine (NLM). DOAJ (Directory of Open Access Journals) aims to be
comprehensive and cover all open access scientific and scholarly journals with an appropriate quality control system, and it will not be limited to particular
languages or subject areas.
As you may know, the "Open access" movement is concerned with better and broader access to scholarly information; and especially reducing economic barriers to such access. The Institutional Repository established and maintained by the Library (http://repository.ust.hk/), employing the Open Archives Initiative's Metadata
Harvesting Protocol for easy global access to scholarly content created by the HKUST community, is very much related to this open access concept.
It is encouraging to see that there is growing interest among leading research institutions in the coordinated archiving, management and disclosure of
intellectual assets digitally and openly for the benefit of the world's research and teaching community.
Greater China Consortium
In an earlier issue of Notes, we mentioned successful
collaborative efforts of the JULAC libraries that resulted in great savings on a wide range of electronic products. It is encouraging to note that the concerted effort of the group in working
aggressively with vendors to enable us to participate in a larger consortium has finally paid off.
We were recently informed that the Hong Kong JULAC libraries plus affiliated members, including the University of Macau, will be able to join the Greater China IEEEXplore Consortium effective December 2004. Joining this consortium should heighten the group's negotiating power and lead to greater discounts for resources. We hope this will set the trend for many high quality yet expensive electronic products.
Keyword Search in the Catalog
Do you ever find too many records when doing a keyword (called word/phrase) search in our Library Catalog?
For example, a keyword search for air pollution will find 616 records - too many unless you are working on in-depth research. This is because the default for a keyword search is to search many different fields (title, subject, author, etc.) so you can find things easily. However, you can limit your keyword search to just one single field - a keyword search in the title field only t:air pollution will find 174 more focused records.
What if you cannot find anything with a keyword search? For example, a search for logistic management will not find any records; and using a subject or title search will still find nothing, because the term is more commonly called logistics management. However, you don't have to know the exact spelling to find things in the Catalog. You can search various spellings of the two words by using certain search operators. A keyword search for logistic* and manag* will find 181
records. The truncation symbol "*" at the end of "logistic" will retrieve variant endings of the word. Therefore, it will find logistic, logistics, logistical, etc. Using
"AND" will find records that contain both of the terms "logistic*" and "manag*". Using "AND" will sometimes find many irrelevant items. A keyword search with molecul* and cancer* will find 102 records, including many in which the two words appear in different sections. To be more precise, you could do a proximity search such as molecul* within 3 cancer* which will only find records where the two terms are within 3 words of each other.
For more information about searching the Library Catalog, please see the Guide to the Library Online Catalogs (http://library.ust.hk/guides/opac/).
Institutional Repository Growth
The HKUST Institutional Repository (http://repository.ust.hk/) was created in May
2003 to preserve the scholarly output of our University community. Initially containing 105 papers, ten months later the collection has grown nine times to 923 documents, with another 100 in the pipeline. These documents are freely accessible on the Internet and searchable by any Internet Search Engine.
Faculty members are our primary target for contributions. Many faculty post their full-text publications on departmental or personal web sites. We e-mailed 80 faculty and were given permission from 49 to have their papers archived in the Repository. Some faculty used the online submission form to deposit directly. Altogether we obtained 149 papers directly from faculty.
In the past, many conferences have been held on campus. The conference proceedings published in-house have copyrights retained by the authors. We sought permission from individual authors, editors, and departments to archive 107 conference papers. We also obtained permission from four publishers to archive 35 papers. Hence, 142 conference papers presented on campus were collected.
What about our own students? Theses are the research outputs of our own Ph.D. graduates and should be preserved. We have already uploaded 125 Ph.D. theses with permission from the authors.
Many scholarly works fall in the public domain or have open access policies. We harvested 53 U.S. patents along with 31 journal articles from Emerald and the Directory of Open Access Journals.
For works whose copyrights have been transferred to the publishers, we learned that many publishers do support the Open Access Initiative. They allow authors to
post their papers on their university web sites in specified formats and with acknowledgements (see table below). Our role is to ascertain publishers' copyrights and comply with their requirements.
Although these efforts are labor-intensive, they capture some of our retrospective scholarly works. Presently, we are writing to past alumni requesting permission to archive their Ph.D. theses. We continue to harvest articles from other open access journals such as BioMed Central and PubMed Central. As for ongoing research, we encourage faculty to deposit their preprints directly into the Repository to register their works with a date stamp. When your work is made freely accessible, this will ensure greater visibility and wider dissemination. Have you checked to see if your publications are archived?
Publisher Archive Formats
Permitted
ACM Post-refereed
Am Assoc for Artificial
Intelligence Post-refereed American Institute of Physics Post-refereed American Mathematics Society Post-refereed
American Physical Society Post-ref. or Publisher's American Society for
Microbiology Post-ref. or Publisher's Cambridge University Press Post-ref. or Publisher's
Emerald/MCB Publisher's
Elsevier Post-refereed
Financial Management Assn. Publisher's
IEEE Post-refereed
Institution of Chemical
Engineers Post-refereed
IOP Post-ref. or Publisher's
SPIE Post-refereed
Note: This is an archival version - information and links will not be updated.
revised 13 April 2004 © HKUST Library
